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Date | Issue | Notes |
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2020.05.15 | Possible gap | Items under intellectual right but when trying to get into DC they really were not! |
2020.05.26 | What are our missing processes? | |
2020.05.26 | How do we "inform" project partners? | |
2020.05.26 | Consistency of metadata templates | |
2020.06.01 | New stakeholder | Advancement - accessioning of gifts |
2020.06.02 | Gap for MI team | Share csv from step 6 (QA) with project owner |
2020.06.03 | How do we select/specify what type of born digital content we will collect? | |
2020.06.03 | How we select digitization? How would work change if this were different? | This seems to be a gap in our SPIOCs thus far; we start with the presumption that something has been selected. How do we capture this in a SIPOC? Who should be involved; curatorial leads, preservation & digitization, copyright? |
2020.06.08 | Gaps for THO Spec. Coll. | Prioritization list for digitization project proposals Approval process - used to have a committee but now it's not clear any longer |
2020.06.08 | Gap for Archives | Getting things into Digital Collections doesn't have a clear path |
2020.06.10 | Marketing as a consumer of digital content | |
2020.06.18 | Gap for Exhibits | Go link (go.osu.edu) created for Digital Exhibits |
2020.06.18 | Gap for Exhibits/SCR | Linking of collections to exhibits on Special Collections Registry (SCR) |
2020.06.18 | Gap for Exhibits | various storage platforms for images/documents |
2020.06.19 | Gap for ADA | Curator's are responsible for assessing and reviewing of materials but don't always do it. |
2020.06.19 | Gap for ADA | No real accountable person for assessing and reviewing of materials |
2020.06.19 | Gap for ADA | Digital Conservation/Preservation of digitized assets |
2020.06.23 | Access Services roles involved with Google Books | |
2020.06.23 | Bottleneck: detailed, perfect metadata | prevents us from creating scalable processes for ingesting and preserving born digital collections. |
2020.06.24 | Gap for ERMT | Local storage of purchased datasets, PDFs, etc. (now going to Box) |
2020.06.24 | Redesign of Research Databases | |
2020.06.25 | BICLM requests for digitization is not formalized | |
2020.06.25 | GAP Metadata Template and SOP (Standard Operating Procedure) for digitization metadata (regardless of materials' final repository) | |
2020.06.30 | Gap Acquisition - No documentation of resource analysis around purchase decision | |
2020.06.30 | Acquisition use Selectors to reflect collection managers, collections strategy, course reserve, etc that can submit order requests | |
2020.06.30 | PRS long-term stewardship of assets is ongoing | |
2020.07.08 | Process around using K: Drive | Workflow that had K: Drive at its core and close look at how we are interacting with this storage option. |
2020.07.28 | It seems that individual units treat projects as internal projects rather than Libraries projects; hence, project management seems to be isolated to the unit without a holistic picture of overall workflow. | Looking to address this in the Digital Projects Planning, Priorities and Transparency project; this also goes to the notion of a lack of governance/formalized collaborative internal networks around managing stuff digital in the ULs. |
2020.08.14 | Gap - Metadata Initiative | Deleting records from K:drive on hold based on stakeholders' permission |
2020.08.14 | Gap - Metadata Initiative Gap | Saving documentation and files related to projects that are completed by stakeholders' (Currently there is no consolidation of project documentation and files) |
2020.08.14 | Define Digital Projects | |
2020.08.25 | Gap - DP&A | Lack of overall priority management (who decides on the priority? what drives the priority decisions) |
2020.08.25 | Gap - DP&A | Decisions around stewardship/preservation of digitized content (it should be assessed every time rather than assume it's a given) |
2020.08.25 | Gap - DP&A | Lack of digital content policy (clarify the selection criteria for long-term preservation and stewardship versus transactional work that need to be discarded) |
2020.08.25 | Gap - DP&A | Building controls (essential for a sustainable system) |
2020.09.22 | Gap - DP&A | Lack of overarching selection criteria - UL does not have a selection criteria for materials that are digitized in order to decide on whether long-term preservation and stewardship is required or the digital content (regardless of the standards used to digitize them) should be discarded. |
2020.10.06 | GAP - Access Services | Loss of transfer of knowledge resulting from staff turnover at Library Tech Center. |
2020.10.06 | Access Services | Transfers to OhioLINK ETD are on hold/stopped. Require cataloging for new digitized format & acquiring permission from Graduate School which should happen at Bibliographic Initiative group (is this happening?) |
Below not included in 2020.10.15 Analysis | ||
2020.10.22 | Gap - Access Services | Large item scanning equipment availability, ease of use
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2020.10.22 | Gap - Access Services | No policy regarding copyright of theses and dissertations being digitized.
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2020.10.22 | Gap - Access Services | Digital surrogates deposited in K Drive remain on this temporary storage indefinitely. Controls for what happens to these files don't exist or are unclear!
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2020.10.28 | Gap - Accessibility | Generating accessible materials through digitization:
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2020.10.28 | Gap - Content Criteria | Who makes decisions about what should and shouldn't be a complex object. What guidance could be provided for decision-making? |
2020.10.29 | Gap - Content Criteria | When digitizing who's decision is it as to whether or not digitize the verso if it does contain information? |
2020.11.16 | Tombstone Handle vs. Delete in DC (and other pertinent systems) | |
2021.02.21 | Gap - BICLM Project Digitization |
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2021.02.24 | Gap - Exhibits | Social media posts are not in consultation with Marketing & Communications.
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2021.02.25 | Gap - Digital Content Policy/Governance Sub-group |
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2021.02.25 | Gap - Copyright Services | Copyright Services Librarian position was removed although an approved position.
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2021.03.02 | Gap - BICLM Born Digital Accessions |
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2021.03.03 | What is "Good Enough"? | With lack of personnel bandwidth, limited technological bandwidth, and limited fiscal resources, what can we do that is "good enough" to maximize our output? |
2021.03.12 | Gap - Digital Content Policy/Governance Sub-group | Lack of insight into other departments' priorities.
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2021.03.15 | Gap - Thompson Special Collections |
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2021.03.16 | Gap - BICLM Born Digital Accessions |
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2021.03.22 | Gap - AD&A | The inventory/description of digital files in the Box are not shared by the departments that need to process these.
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2021.03.22 | Gap - Thompson Special Collections |
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2021.03.25 | Gap - Digital Content Policy/Governance Sub-group | What should happen when a process can't move forward without an individual's involvement but that person is not available or don't have bandwidth for the new work? |
2021.05.18 | Gap - Core Competencies | An articulation of what the University Libraries core competencies are vs. what we should be vending/outsourcing |
Gaps Analysis as of 2020.10.15
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