Page Comparison

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Once you complete a SIPOC, it can be reviewed with project sponsor(s), champion(s) and other involved stakeholders for verification.

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1 = Collection Head:  University Archivist, Public Policy Archivist or Polar Archivist

2 = "External" to the unit creating the SIPOC (e.g. Digital Preservation is "external" to University Archives)

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The Brainwriting activity allows us to delve into the details that we "left on the roadside" as we aggregated the workflows up to the 4 to 7 macro-steps of the SIPOC. The RACI allowed us to begin to bridge to the Brainwriting and addtional granualrity additional granularity by potentially beginning to identify seperate separate streams or channels based in responsibility and accounatbilityaccountability, format or nature of a project. For example, in the example illustrated above for the "Archives Digitization Workflow" the First Step, Request for digitization, in the RACI is broken down into 2 channels:

• Channel 01: Patron Requests. This can be further divided into sub-channels based upon format or size:

  • Channel 01-01: Patron Requests - Photo(s)
  • Channel 01-02: Patron Requests - Documents
  • Channel 01-03: Patron Requests - Requires spcecialized specialized handling via Preservation & Digitization
  • Channel 01-04: Patron Requests - Requires spcecialized specialized handling via Byrd Polar and Climate Research Center
  • Channel 01-05: Patron Requests - AV transfer on Steenbeck
  • Channel 01-06: Patron Requests - AV transfer via vendor
• Channel 02: Project Digitization

In the spreadsheet tool, the macro-steps from the SIPOC become the columns, and the rows become all the micro-steps necessary to complete the particular macro-step. AddtionallyAdditionally, each column is sub-divided to record notes and potential dependencies for each micro-step, if necessary.

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