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Table of Contents
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SuppliersInputsProcessOutputsCustomers

List all suppliers of the process step

List all inputs to the process step

  • First Step
  • Step 2
  • Step 3
  • Step 4
  • Step 5
  • Step 6
  • Last Step

List all outputs pf the process step

List all of those supported by the process

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Phase 1: Identify & name the high-level process

SuppliersInputsProcessOutputsCustomers

Phase 6

Phase 5

Phase 2

  • First Step
  • Step 2
  • Step 3
  • Step 4
  • Step 5
  • Step 6
  • Last Step

Phase 3

Phase 4


Once you complete a SIPOC, it can be reviewed with project sponsor(s), champion(s) and other involved stakeholders for verification.

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  1. Identify the appropriate workflow
  2. Identify the appropriate Channel(s)/Sub-channel(s) if necessary
  3. Fill in all appropriate steps from your Unit's SIPOC. For Brainwriting, the Steps are represented as Columns as opposed to Rows. If there are less than seven steps, delete the appropriate columns.
  4. Fill out step details in rows below each Step that are necessary to complete that Process Step.
  5. When necessary, create notes or identify dependencies for the Process Step Details. Dependencies are the relationship between conditions, events, or tasks such that one cannot begin or be-completed until one or more other conditions, events, or tasks have occurred, begun, or completed.
Workflow:(Workflow name to match SIPOC)
Channel:(Channel or sub-channel numer and name; if just channels use ##; if sub-channels use ##-##)
First StepStep 2Step 3Step 4Step 5Step 6Last Step
(Step Name from SIPOC)Notes or Dependencies(Step Name from SIPOC)Notes or Dependencies(Step Name from SIPOC)Notes or Dependencies(Step Name from SIPOC)Notes or Dependencies(Step Name from SIPOC)Notes or Dependencies(Step Name from SIPOC)Notes or Dependencies(Step Name from SIPOC)Notes or Dependencies
Micro-step #01 detailpotential notes and dependencies











Micro-step #02 detail












Micro-step #etc detail












Spreadsheet in action…

Below is an example of a partially completed Brainwriting activity based upon the Archives Digitization SIPOC/RACI

Workflow:Archives Digitization
Channel:01-01 Patron Request: Photo(s)
First StepStep 2Step 3Step 4Step 5Step 6Last Step
Request for digitizationNotes or DependenciesAssess the original materialsNotes or DependenciesPrepping for digitizationNotes or DependenciesDigitize materialsNotes or DependenciesQuality Control & EvaluationNotes or DependenciesDelivery of digitized contentNotes or DependenciesStorage of materialsNotes or Dependencies
Patron requestMay be via email, phone or in personDetermine if materials have already been digitized or not
Add order into Photos Order database
Internal: Scan to requested file format
Permanent Archives staff review scans
Patron sent scans typically via Box link
Preservation & Digitization returns materials to Archives
Identify patron use
Determine if materials can be digitized


Preservation & Digitization scan/image to TIFF and files transferred to K-Drive




Vendor returns materials to Archives


Evaluate condition








Materials returned to stacks


Evaluate rights


Vendor scans typically transferred via external media, that is then transferred to the K-Drive.








Determine tools to be used












Determine if it can be done in houseNeed to consult w/Preservation & Digitization











If it needs to be outsourced determine cost to patronNeed to consult w/Preservation & Digitization











Charge patron for the digitization










Google Jamboard

(downloadable PDF version)

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Resources

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