| Table of Contents | ||
|---|---|---|
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| Suppliers | Inputs | Process | Outputs | Customers |
|---|---|---|---|---|
List all suppliers of the process step | List all inputs to the process step |
| List all outputs pf the process step | List all of those supported by the process |
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Phase 1: Identify & name the high-level process | ||||
| Suppliers | Inputs | Process | Outputs | Customers |
|---|---|---|---|---|
Phase 6 | Phase 5 | Phase 2
| Phase 3 | Phase 4 |
Once you complete a SIPOC, it can be reviewed with project sponsor(s), champion(s) and other involved stakeholders for verification.
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Preliminary Recommendations
DRAFT 2021.05.0610
As we begin to see the workflow analysis project and the work on prioritization and governance coming to completion we can begin to see the gaps and opportunities, and cab=n can begin to draft recommendations.
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One of the most significant gaps that we have been able to identify is the lack of a cohesive approach to project management throughout the University Libraries. We have many capable people within the University Libraries who understand their roles and duties, but may not be trained in effective and consistent project management techniques. Further, we lack a common, robust (yet accessible) set of project management tools to provide organization organizational visibility or into our work in progress. We recommend:
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Documentation
The University Libraries has has pieces of documentation that articulate standard operating procedures, standards and guidelines in regards to digitization, digital preservation and providing access to our digital assets; however, there is no central repository or portal for making these transparently available throughout the organization. We recommend:
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- The University Libraries needs to develop a sustainable strategy for to preserve, convert and provide access to the audiovisual assets within the Libraries collections.
- The University Libraries needs a full-time media specialist to oversee not only the inventory and conversion activities for AV materials, but for the inventory of digital media within collections.
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With no defined workflows or capacity for the processing of born digital records, the University Libraries has historically accessioned materials without fully understanding the mount amount and extent of the digital materials acquired. Further, the Libraries does not have staff with the dedicated skills or time to routinely process our born digital acquisition for preservation and access. We recommend:
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The "Planning for Sustainable Change: University Libraries Digital Content Policy & Governance" workgroup convened in November of 2020 is nearing completion of its work. It adopted a change management process to establish a prioritization methodology with an associated governance framework.
- Identify a Problem Statement - COMPLETE
- Identify the Current State >>> and envision the Future State - COMPLETE
- Define the Change - COMPLETE
- Identify the desired Benefits - COMPLETE
- Articulate the Process to achieve the change - IN PROGRESS
- Definition of “Project” - COMPLETE
- Prioritization Factors - IN PROGRESS
- Establish a process for Measuring Progress - TBD
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