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Meetings

December 13, 2021

Attendance: Sue Beck, Morag Boyd, Miriam Centeno, Tamar Chute, Nena Couch, Dan Noonan , & Jenny Robb , & Gene Springs

Regrets: Gene Springs

Agenda

• Rubric discussion- walked through and discussed revised Rubric
• Action Items:
  
  • Dan:
    • Split out EDIA as its own category
    • Fix "Priorities and Objectives" language possibly strategic pillars and initiatives
  • All:
    • Examples/language for "future efficiencies" for digitized materials
    • Examples of "exigent circumstances" and how justified, partially justified or not justified
    • Key Accountable role
      • Is this the correct label or is there a better one?
      • Which elements actually need one?
      • Is there only one for a designated element or more?
• Next Steps:
  • Socialize with the larger DP&A
  • Finalize Rubric
  • Establish how we will roll it out and who who be part of and govern process
  • Establish how we will measure success

October 21, 2021

Attendance: Sue Beck, Morag Boyd, Miriam Centeno, Tamar Chute, Nena Couch, Dan Noonan, Jenny Robb, & Gene Springs

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• Rubric discussion

  • Using an example it was hard to answer questions. We need to have a guide as to what questions needs to be answered from the proposer  

  • The copyright risk assessment exemptions show stopper is problematic! 

  • Exigent circumstances – should the 0-3  (justified to not justified) should be reverse? Exist or nonexistent is more appropriate. 

  • Priorities and Objections of University Libraries (need clarification regarding what objectives and priorities are we talking about, is this the strategic objectionsobjectives?) 

  • Impact statement for digitization when it comes to future efficiencies  

  • If a project gets rejected, what do I do with the images that have already been digitized? 
    • The Rubric is not so much about negating a project, its about prioritizing it on a sliding scale with other existing projects.
  • Impact of other projects and work conducted by one unit need to be considered earlier on from a "project" prioritization point-of-view

  • GAP: Is there a workflow for already digitized items that just need to be ingested in a preservation repository?

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