Table of Contents

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Suppliers	Inputs	Process	Outputs	Customers
List all suppliers of the process step	List all inputs to the process step	First Step Step 2 Step 3 Step 4 Step 5 Step 6 Last Step	List all outputs pf the process step	List all of those supported by the process

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Phase 1: Identify & name the high-level process

Suppliers

Inputs

Process

Outputs

Customers

Phase 6

Phase 5

Phase 2

First Step
Step 2
Step 3
Step 4
Step 5
Step 6
Last Step

Phase 3

Phase 4

Once you complete a SIPOC, it can be reviewed with project sponsor(s), champion(s) and other involved stakeholders for verification.

...

Link to this section: go.osu.edu/dpa-workflow-analysis-status

Area	Unit	Workflow	SIPOC	RACI	Brainwriting	Visualization
						Draft	Final

Cross-functional

Accessibility

Status

colour	Red
title	To Do

Administration

Business Office

Status

colour	Red
title	To Do

Content & Access:

Access Services: GoogleBooks

Status

colour	Blue
title	In Progress

Status

title	Follow Up

Access Services: ILS

Chapter and article requests

Status

colour	Blue
title	In Progress

Status

title	Follow Up

Access Services: ILS

Digitizing OSU theses/dissertations

Status

colour	Green
title	Complete

Status

colour	Green
title	Complete

Status

colour	Green
title	Complete

Status

colour	Red
title	To Do

Access Services: ILS

Digitizing whole out-of-copyright works in lieu of a physical loan

Status

colour	Blue
title	In Progress

Status

title	Follow Up

Acquisition & Discovery: Acquisitions

Firm Ordering Workflow

Status

colour	Green
title	Complete

Status

colour	Green
title	Complete

Acquisition & Discovery: Archival Description & AccessManaging Born Digital Archival Materials

Status

colour

Green

title
Blue

Complete

In Progress

Status

colour

Green

title

Complete

Follow Up

Acquisition & Discovery:

Bibliographic InitiativesClassic Digitization Project Requiring Bibliographic Metadata

Archival Description & Access

Managing Born Digital Archival Materials

Status

colour	Green
title	Complete

Status

colour	Green
title	Complete

Acquisition & Discovery: ERMTNew Order

Status

colourGreen

title

Complete

Follow Up

Status

colour

Green

title
Red

Complete

To Do

Acquisition & Discovery:

Metadata

Bibliographic Initiatives

Classic Digitization Project Requiring Bibliographic Metadata

Workflow

Status

colour	Green
title	Complete

Status

colour

Blue

title
Green

In ProgressCollection Strategy

	Complete

Status

title	Follow Up

Status

colour	Red
title	To Do

Preservation


	Acquisition &

DigitizationClassic Digitization Project

Discovery: ERMT

New Order

Status

colour	Green
title	Complete

Status

colour	Green
title	Complete

Status

colour	Blue
title	In Progress

Preservation & DigitizationDigitization WorkProject Proposal

Status

title	Follow Up

Acquisition & Discovery: Metadata Initiatives

Metadata Workflow

Status

colour	Green
title	Complete

Status

colour	Blue
title	In Progress

Preservation & Digitization

Status

title	Follow Up

Status

title

Out of ScopePreservation & DigitizationLanguage Based Digitization

Follow Up

Collection Strategy

Status

colour

Blue

title
Red

In ProgressScholarly Sharing: Copyright ServicesCopyright

To Do

Preservation & Digitization

Classic Digitization Project

Status

colour	Green
title	Complete

Status

colourGreentitleComplete

title	Follow Up

Status

colour	Blue
title	In Progress

Preservation & Digitization

Digitization Work

Status

colour	Green
title	Complete

Status

title	Follow Up

Status

colour	Blue
title	In Progress

Preservation & Digitization

Project Proposal

Status

colour	Yellow
title	Out of Scope

Status

colour	Yellow
title	Out of Scope

Status

colour	Yellow
title	Out of Scope

Status

colour	Yellow
title	Out of Scope

Status

colour	Yellow
title	Out of Scope

Preservation & Digitization

Language Based Digitization

Status

title	Follow Up

Status

colour	Blue
title	In Progress

Scholarly Sharing: Copyright Services

Copyright

Status

colour	Green
title	Complete

Status

colour	Green
title	Complete

Status

colour	Yellow
title	On Hold

Scholarly Sharing: Publishing and Repository Services

Status

colour	Green
title	Complete

Status

title	Follow Up

Status

colour	Green
title	Complete

Cross-functional

Accessibility

Status

colour	Red
title	To Do

IT

Application Development & Support

Status

colour	Red
title	To Do

Digital Initiatives & Infrastructure

Status

colour	Red
title	To Do

Digital Preservation

Status

colour	Red
title	To Do

Research & Education

Maps/Geology Library

Status

colour

Yellow

title
Red

On HoldScholarly Sharing: Publishing and Repository Services

	To Do

Music Library

Digitization: Paper-based Materials

Status

colour	Green
title	Complete

Status

colour

Blue

Green
title	Complete

In ProgressApplication Development & Support

Status

IT

title	Follow Up

Status

colour

Red

title
Green

To DoDigital Initiatives & Infrastructure

	Complete

Music Library

Digitization: Audio-Visual Materials

Status

colour	Green
title	Complete

Status

colour

Red

title
Green

To DoDigital Preservation

	Complete

Status

title	Follow Up

Status

colour

Red

title
Green

To DoResearch & Education

Complete

Music Library

Digitization: Paper-based

Born Digital Materials

Status

colour	Green
title	Complete

Status

colour	Green
title	Complete

Status

title	Follow Up

Status

colour

BlueDigitization: Audio-Visual Materials

title
Green

In ProgressMusic Library

Complete

Special Collections & Area Studies:

Archives: Byrd Polar Archives, Ohio Congressional Archives & University Archives

Archives Digitization

Status

colour

Blue

title
Green

In Progress

Complete

Status

colour

Blue

title
Green

In ProgressMusic LibraryBorn Digital Materials

Complete

Status

colour

Blue

title
Green

In Progress

Complete

Status

colour

Blue

title
Green

In ProgressMaps/Geology Library

Complete

Status

colour	Red
title	To Do

Special Collections & Area Studies:

Archives: Byrd Polar Archives, Ohio Congressional Archives & University Archives

Archives Digitization

Digital Access

Status

colour	Green
title	Complete

Status

colour	Green
title	Complete

Status

colour	Green
title	Complete

Status

colour	Green
title	Complete

Status

colour	Red
title	To Do

Archives: Byrd Polar Archives, Ohio Congressional Archives & University Archives

Born Digital

AccessBorn Digital Accessions

Accessions

Status

colour	Green
title	Complete

Status

colour	Green
title	Complete

Status

colour	Green
title	Complete

Status

colour	Green
title	Complete

Status

colour	Red
title	To Do

Area Studies

Status

colour	Red
title	To Do

Archives: Byrd Polar Archives, Ohio Congressional Archives & University Archives

Billy Ireland Cartoon Library & Museum

Project Digitization (excluding AV)

Status

colour	Green
title	Complete

Status

title	Follow Up

Status

colour

Green

title
Blue

Complete

In Progress

Status

colour

Green

title
Red

Complete StatuscolourGreen

To Do

Billy Ireland Cartoon Library & Museum

AV Project Digitization

Status

title

Complete

Follow Up

Status

colour	Red
title	To Do

Area Studies

Status

title	Follow Up

Status

colour	Red
title	To Do

Billy Ireland Cartoon Library & Museum

Project Digitization (excluding AV)

Patron on Demand

Status

colour

Green

title

Complete

Follow Up

Status

colour

Blue

title
Red

In ProgressBilly Ireland Cartoon Library & MuseumAV Project Digitization

To Do

Status

title	Follow Up

Status

colour	Red
title	To Do

Billy Ireland Cartoon Library & Museum

Patron on DemandBorn Digital

Born Digital

Status

title	Follow Up

Status

colour	Red
title	To Do

Billy Ireland Cartoon Library & Museum

Status

title	Follow Up

Status

colour	Red
title	To Do

Exhibits

Digital Exhibits

Status

colour	Green
title	Complete

Status

colour

Blue

Green
title	Complete

Status

title	Follow Up

Status

title
colour	Red

In Progress

To Do

Exhibits

Potential: Digital materials in traditional exhibits

Status

colour	Red
title	To Do

Thompson Special Collections

Project Digitization

Status

colour	Green
title	Complete

Status

title	Follow Up

Status

colour	Blue
title	In Progress

Thompson Special Collections

Patron on Demand

Status

title	Follow Up

Status

colour	Red
title	To Do

Thompson Special Collections

Born Digital

Status

title	Follow Up

Status

colour	Red
title	To Do

Resources

University Libraries:
- SIPOC/RACI/BW Template or go.osu.edu/ul-sipoc-template
- SIPOC, RACI & Brainwriting: An Introduction to Exposing the University Libraries’ Digital Preservation & Access Workflows: PDF| Recorded Zoom (mp4 - 15 minutes)
External:
- SIPOC in Wikipedia: https://en.wikipedia.org/wiki/SIPOC
- Lean Six Sigma Technique Tips – SIPOC by Pyzdek Institute: https://www.youtube.com/watch?v=AlN7eNOBPzg (7 minutes)
- How to complete the SIPOC Diagram by Six Sigma Development Solutions Inc: https://youtu.be/x8_I19PJBY8 (1 minute)
- SIPOC by LeanOhio: https://www.youtube.com/watch?v=_2_Ijfg4EVk (4 minutes)
- SIPOC Diagram explained (with example) by Bzhwen A Kadir: https://www.youtube.com/watch?v=j9oWnnbtkOo (7 minutes)

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Version	Old Version 135	New Version 136
Changes made by	Dan Noonan	Dan Noonan
Saved on	Nov 30, 2020	Nov 30, 2020

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