...

Attendance: Morag Boyd, Miriam Centeno, Nena Couch, Courtney Hunt, Dan Noonan, Terry Reese, Beth Snapp and Maureen Walsh

Regrets: Johanna Meetz & Terry Reese

Guests: Sue Beck,

Agenda

Update of SIPOC/RACI/Brainwriting sessions:

...

Next Steps Priorities Discussion and Action Plan

• Gaps identified and categorized based upon issues raised during DP&A monthly meetings, and identified during the workflow analysis exercises. These were placed in the "Parking Lot": 
  • Lack of digital content policy:
    • Clarify the selection criteria for long-term preservation and stewardship versus transactional work that need to be discarded
    • Is it in alignment with existing collection strategies?
    • Is it in alignment with organizational goals/strategies?
    • Investigate peer institution decision-making criteria?
  • Lack of overall priority management:
    • What drives the priority decisions?
    • Who decides on the priority? (A committee once had the authority)
    • What is an appropriate governance model?
  • Lack of process controls (essential for a sustainable system)
    • Develop rubric for life-cycle preservation decision-making
    • Develop SOP for patron requests
  • Lack of consolidated project documentation and designated repository for it
  • Loss of transfer of knowledge resulting from staff turnover. 
• Discussion prompts:
  • Identify what are our deepest priorities to set up task groups around; i.e. what are the one or two things over winter to get action going on?
  • Approach this activity in a mode of incremental or iterative change. It doesn’t have to be perfect out-of-the-box.
  • Who should be invited to the task group(s)?
  • What would a timeline for a first iteration look like?
  • What can be an exemplar?
• Key Ddiscussion points:
  • With the SIPOC exercise happening at such a high and modelized level, actual technological gaps may not have yet been identified

Other business:

Action Items:

...

Regrets: Terry Reese

Guests: Sue Beck,

Agenda

Action Items Review

...

Attendance: Miriam Centeno, Nena Couch, Courtney Hunt, Johanna Meetz, Dan Noonan, Terry Reese, Beth Snapp and Maureen Walsh

Guests: Sue Beck, Sarah Collier, Amy McCrory

Agenda

Action Items Review

...

• Dan: Do we need SIPOC for Access Services re: Google Books?
• Dan/Sue: Recap JamBoard discussion

June 23, 2020

Attendance: Miriam Centeno, Nena Couch, Courtney Hunt, Johanna Meetz, Dan Noonan, Terry Reese, Beth Snapp and Maureen Walsh

Guests: Sue Beck, Karla Streib & Jenifer Vinopal

Agenda

Welcome of guests & new member

...