As per the Visibility settings wiki page, there are three settings that University Libraries currently uses in DC for Works (record/metadata) and Files: public, private, and institution. Note: Use of the institution setting has been deprecated. However, Samvera Hyrax provides other visibility options, including Embargo and Lease. While a work and its file(s) can have different visibility settings, the work visibility will affect if the content is findable at all.
NOTE: This table needs to be updated with Work-level options for Embargo and Lease. 2025-02-25
...
Work Visibility | File Visibility | Anyone | OSU users through Shibboleth | OSUL-managed DC accounts only | Notes | |
 
|
| X | X | X | ||
 
| X | X | ||||
 
| XEmbargo | |||||
 | Restricted to Private or Institution until Date and then opens to Public or Institution | X | Can remove or edit embargo. | |||
Lease | Public or Institution later restricted to Private or Institution based on a date | |||||
|
| X | X | If a work is Institution, all files should be Institution or Private.set to Institution, only OSUL users (with Shibboleth) will be able to find it. | ||
| X | If a work is set to Institution, only OSUL users (with Shibboleth) will be able to find it. | ||||
| X | X | If a work set with Institution access has a file(s) set to Public, they are still technically only visible to OSUL users (with Shibboleth) access. | |||
| Restricted to Private or Institution until Date and then opens to Public or Institution | X | ||||
Lease | Public or Institution later restricted to Private or Institution based on a date | X | ||||
|
| X |
| If a work is set to Private, only OSUL managed DC accounts will be able to find it. | ||
| X | If a work is set to Private, only OSUL managed DC accounts will be able to find it. | ||||
| X | If a work is set to Private, all files should beonly OSUL managed DC accounts will be able to find it. | ||||
| Restricted to Private or Institution until Date and then opens to Public or Institution | X | ||||
Lease | Public or Institution later restricted to Private or Institution based on a date | X | ||||