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- DP&A Review and potential grounding document: The Digital Strategy Advisory Group should collectively review this document from the point-of-view as a guiding document for their activities.
- Assign to: Digital Strategy Advisory Group
Implementation of a Modern Digital Library (2014)
The following April, the Strategic Digital Initiatives Working Group, published this report, couched in the DIGP, that evaluated "...the Libraries’ existing digital libraries environment and [developed] a set of guidelines to enable the Libraries to adopt a more modernized digital library environment." The document in general reinforces the need for a holistic approach to digital preservation:
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- Identify and link to collection development and access policies
- Assign to: DP&A
- Born digital accessioning and processing workflows: With the influx of born digital content, the University Libraries needs to develop workflows and best practices for accession and processing born digital content.
- Assign to: Digital Preservation Librarian, Metadata Initiatives Librarian and Head of Archival Description and Access
Master Objects Repository Task Force Report (2014)
As part of the Charge to this group, we were asked to "Provide definitions of Master Objects and Derivative Objects in the OSUL digital environment." We accomplished this in the "Normalizing the Language" and "Types of Digital Assets" sections of the document.
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- Update "Types of Digital Objects" and definitions; integrate into Digital Content Documentation Portal
- Assign to: DP&A
- Define and develop Curation Dashboard
- Assign to: DP&A to discuss initially, eventually this will need to be a project turned over to AD&S
- Develop a metadata remediation feedback loop to ArchivistToolkit (AT) and its successors
Assign to: Metadata Initiatives Librarian and Head of Archival Description and Access
- Determine AT's role in born digital accessioning and processing. This is likely part of the aforementioned Born digital accessioning and processing workflows Suggested Action Item.
- Assign to: Digital Preservation Librarian, Metadata Initiatives Librarian and Head of Archival Description and Access
Digital Content Management Workflow Task Force Report (2015)
Building upon the Master Objects Repository Task Force Report, this group set out to develop "...a set of recommendations detailing how digital assets of various types will move into the Libraries’ various digital repositories.” While this group was successful in articulating this in a report to the Libraries' Executive Committee (Exec), it was not well socialized, nor made implementable.
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- The next steps in the larger project–Tasks #2 Repository Review and Task #3: Content Review–will help inform actions to be taken upon Recommendations 1, 4, 5, 6 and 7.
- Assigned to: Digital Preservation Librarian
- Assigned to: Digital Preservation Librarian
- Develop an expanded decision-making workflow(s) to account for other pertinent repository options. This will be dependent upon the outcome of the previous Action Item.
- Assigned to: Digital Preservation Librarian (in consultation with DP&A).
- Reboot the Digital Content Strategy Group (see Foundational Action Items) to oversee coordination of activity among Preservation and Digitization, Content and Access, and Distinctive Collections and Digital Programs partners.
Digital Preservation Disposition Task Force Report Draft (2016)
This Task Force was charged with conducting an environmental scan of the current preservation environment, noting where OSUL already has existing relationships and how those relationships impacted the Libraries’ long-term preservation activities. Furthermore, the Task Force proposed a set of recommendations related to the Libraries’ long-term preservation activities, its relationships with specific providers, and the continued development of the Libraries’ own internal preservation policy. While the report was provided to Exec, no formal feedback was received at the time.The report was constructed into the following four sections:
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