DC Data Dictionary

Note: Additional fields will be added in Fall 2019.

* Indicates required metadata fields.

Label	Metadata Term	Field Description	Recommended Controlled Vocabularies	Usage Notes	Data Type	Repeatable ?	Visible to Public
Unit*	?	Name of the library unit that administers to the digital and/or physical object that is being described.	Billy Ireland Cartoon Library and Museum Byrd Polar and Climate Research Center Archival Program Ohio Congressional Archives Jerome Lawrence and Robert E. Lee Theatre Research Institute Rare Books and Manuscripts Library Music and Dance Library	Records can only belong to one Unit. If creating individual records, this metadata gets entered in the Relationships tab under "Administrative Set". Do not put this field in spreadsheets for batch ingest. It will be mapped for the entire ingest.	text	Not repeatable	Visible
Resource Type* (Note: Listed as "Type" in submission form.)	dcterms:type	The primary nature of the work as a digital object.	Collection Dataset Event Image Interactive Resource Moving Image Physical Object Service Software Sound Still Image Text	Select the appropriate DCMI Type Term(s) from the drop-down menu. Consult the DC Metadata Application Profile for more details. For music notation, use "Image".	text	Repeatable (Note: It is discouraged to enter multiple types. Ideally, related works of different types should have separate records.)	Visible
Title*	dc:title	A name to aid in identifying a work.	n/a	Depending on the work, it may indicated on the work. In other cases, the title may be supplied by the metadata creator.	text	Not repeatable (Additional titles should go in Alternative Title.)	Visible
Alternative Title	dcterms:alternative	An alternative name for the resource.	n/a	It may be a translated title or series title.	text	Repeatable	Visible
Creator	dc:creator	The person or group primarily responsible for the creation of the work.	LCNAF: Library of Congress Name Authority File ULAN: Union List of Artist Names VIAF: Virtual International Authority File	If a personal name is not in a CV, enter the name in inverted order with life/death dates if known, e.g. "Smith, John, 1900-1990".	text	Repeatable	Visible
Contributor	dc:contributor	A person or group responsible for making secondary contributions to the work.	LCNAF: Library of Congress Name Authority File ULAN: Union List of Artist Names VIAF: Virtual International Authority File	If a personal name is not in a CV, enter the name in inverted order with life/death dates if known, e.g. "Smith, John, 1900-1990".	text	Repeatable	Visible
Genre	vra:worktype (Note: corresponds to VRA 4.)	A term or terms that designate a category characterizing a particular style, form, or content, such as artistic, musical, literary composition, etc.	Library of Congress Genre/Form Terms (LCGFT) RBMS Genre Terms Getty Art & Architecture Thesaurus (AAT)	Genre often refers to what the item is regardless of whether it is in a physical or digital format.	text	Repeatable	Visible
Language	dc:language	The language(s) of the work's content.	ISO 639-2 language code	If there is no text, do not enter a language term. If both a bibliographic and terminology code are available, the terminology code is preferred.	text	Repeatable	Visible
Publisher	dc:publisher	The person or group making the work available in a formal publication process.	LCNAF: Library of Congress Name Authority File VIAF: Virtual International Authority File	Contrary to prior practice, do not enter OSUL or any of its units in this field.	text	Repeatable	Visible
Date Created	dcterms:created	The date on which the work was created.	W3C Date Time Format (DTF) Extended Date Time Format (EDTF)	For exact dates, follow W3C DTF, i.e. YYYY, YYYY-MM, or YYYY-MM-DD. For approximate and uncertain dates, use EDTF. Do not enter dates as text, e.g. “Undated”.	date	Repeatable	Visible
Date Issued	dcterms:issued	The date(s) on which the work was issued, e.g. published.	W3C Date Time Format (DTF) Extended Date Time Format (EDTF	For exact dates, follow W3C DTF, i.e. YYYY, YYYY-MM, or YYYY-MM-DD. For approximate and uncertain dates, use EDTF. Do not enter dates as text, e.g. “Undated”.	date	Repeatable	Visible
Date Copyrighted	dcterms:dateCopyrighted	The date(s) on which the work was copyrighted.	W3C Date Time Format (DTF)	Enter date as YYYY.	date	Repeatable	Visible
Date	dc:date	The date(s) associated with the lifecycle of the resource.	W3C Date Time Format (DTF) Extended Date Time Format (EDTF)	For exact dates, follow W3C DTF, i.e. YYYY, YYYY-MM, or YYYY-MM-DD. For approximate and uncertain dates, use EDTF. Do not enter dates as text, e.g. “Undated”.	date	Repeatable	Visible
Summary	dcterms:abstract	An explanation of the work’s content.	n/a	For example, this could be a summary of the textual content of the work or a description of the picture's imagery.	text	Repeatable	Visible
Description	dc:description	Describe or note other aspects of the work that are not appropriate to the Summary or other fields.	n/a	Use for any metadata that does not conform to an existing metadata field which can be displayed to the public.	text	Repeatable	Visible
Version	bibframe:version	Use for denoting different versions of a work	local CV	BIBFRAME usage indicates "Term or terms that identify works such as arranged for music, vulgate for religious work, etc."	text	Repeatable	Visible
Staff Notes	local field	Enter internal notes that should only be accessible to logged in users.	n/a	Do not put any confidential information related to the work.	text	Repeatable	Hidden
File Format (formerly Format)	dc:format	The file format of the work.	IANA Media Types	This field has traditionally been used by OSUL for the format of the physical objects and/or digital objects. However, the format of physical objects will be moved to Medium.	text	Repeatable	Visible
Medium	dcterms:medium	The material or physical carrier of the resource.	Getty Art & Architecture Thesaurus (AAT) LOC's Thesaurus For Graphic Materials (TGM) Audio: PBCore's instantiationPhysical Audio Vocabulary Video: PBCore's instantiationPhysical Video Vocabulary Film: PBCore's instantiationPhysical Film Vocabulary	This field is about the *physicality* of analog objects.	text	Repeatable	Visible
Extent	dcterms:extent	The size or duration of the resource.	n/a	Follow Resource Description & Access (RDA) standards.	text	Repeatable	Visible
Measurements DEPRECATED - Use Extent instead.	vra:measurements	Dimensions of physical work, e.g. dimensions, volume, weight, scale, running time.	n/a	Enter measurement value as number, unit type as text, and qualifier (description of unit) as type.	text	Repeatable	Visible
Materials DEPRECATED - Use Medium instead.	vra:material	The substance of which a work and/or image is composed of.	Getty Art & Architecture Thesaurus (AAT)	This metadata field is under review and may be replaced.	text	Repeatable	Visible
Repository	foaf:basedNear (Note: may change to another property.)	The name of the repository where the original resource is located (e.g. “Ohio State University. Billy Ireland Cartoon Library & Museum”).	LCNAF: Library of Congress Name Authority File	For reformatted works, only indicate repository if the item is physically held by OSUL.	text	Repeatable	Visible
Source Collection (formerly Collection)	vra:collection	Name of the collection that the work is a part of.	n/a		text	Not repeatable	Visible
Sub Collection DEPRECATED - MI will be removing or migrating those values.	vra:subcollection (Note: not in VRA ontology.)	Name of the sub-collection that the work is a part of.	n/a		text	Repeatable	Visible
Source	dc:source	Indicate source of the work as a digital object(s).	n/a	For example, “Born digital” or “Digitized from [Item #], [Box #], [Collection Name], [Unit], The Ohio State University Libraries”.	text	Not repeatable	Visible
Provenance	dcterms:provenance	A statement of any changes in ownership and custody of the resource since its creation that are significant for its authenticity, integrity, and interpretation.	n/a	May indicate donor in his field.	text	Repeatable	Visible
Related Finding Aid	bibframe:findingAid	If applicable, enter the URL for the OSUL finding aid that the work is associated with.	URL	Enter the URL of the finding aid in the Special Collections Registry. If Special Collections Registry entry is not available, XML finding aid link is acceptable.	URL	Not repeatable	Visible
Related URL	rdfs:seeAlso	A link to a website related to the work.	URL	This field can also be used for permanent link(s) from a DC record that is related to the work. Enter the entire URL.	URL	Repeatable	Visible
Identifier	dcterms:identifier	The unique identifier(s) associated with the work. In the case of reformatted items, it could be associated with the work in a physical or digital format.	n/a	If the work has an associated call number, enter that in Call Number field.	text	Repeatable	Visible
Call Number	bibframe:shelfMark	If applicable, enter the call number(s) for physical version of the work here.	n/a		text	Repeatable	Visible
Collection Identifier	vra:collectionIdentifier (Note: not in VRA ontology.)	If applicable, enter the identifier for the collection the work is a part of.	n/a	If there is a related finding aid, enter the Collection Identifier exactly as it is listed in the finding aid.	text	Not repeatable	Visible
Archival Context	local field	If applicable, enter the Finding Aid Container ID that links the work to its series, box, or other section in its related finding aid.		Metadata Initiatives can assist with populating this field.	text	Not repeatable	Visible
Published In	dcterms:bibliographicCitation	Enter full bibliographic citation(s) for previously published version(s) of the work.		Use for works that were formally published.			Visible
Subject	dc:subject	Terms which describe what the work is about.	Library of Congress Subject Headings (LCSH) Library of Congress Name Authority File (LCNAF)	Use LCSH for topical subject headings. Use LCNAF for proper names of people and organizations.	text	Repeatable	Visible
Keyword	dc:relation	Words or phrases to describe what the work is about. This field is for terms that do not conform to a controlled vocabulary.	n/a	If an appropriate term can be found in LCSH or LCNAF, enter the authorized term in Subject instead.	text	Repeatable	Visible
Place (Topic)	dcterms:spatial	A place name, e.g. city, state, country, that the work is about.	LCNAF: Library of Congress Name Authority File	Do not use for place of publication. When appropriate, other CV can be used.	text	Repeatable	Visible
Time Period (Topic)	dcterms:temporal	A time span that the work is about or depicts.	n/a	Indicate the time period in terms of decades, e.g. “1890s (1890-1899)”, and centuries, e.g. “19th Century”.	text	Repeatable	Visible
Rights Statement	edm:rights	Standardized rights statement related to the work.	Rights Statements.org	Consult Copyright Services for the appropriate value.	URI	Not repeatable	Visible
Rights Note	dc:rights (Note: Current field is dcterms:rights.)	OSUL's disclaimer regarding the use of the work.	n/a	Consult Copyright Services for the appropriate value.	text	Not repeatable	Visible
Rights Holder	dcterms:rightsHolder	Name of the individual(s) and/or organization(s) that retain rights to the work.	n/a	If rights holder is indicated on the work, e.g. copyright statement, transcribe it here.	text	Repeatable	Visible
License	dcterms:license	If appropriate, select a Creative Commons license to be applied to the work.	Creative Commons licenses	Consult Copyright Services for appropriate term.	URI	Not repeatable	Visible
Access Rights	dcterms:accessRights	Statement that lets patrons know how to access Digital Collections content that requires logins or on-site access due to copyright and other rights-related restrictions.	OSU faculty, staff, students can login for access to the recordings. Other users may access the recordings on site in an Ohio State University Libraries’ location. Users may access the recordings on site in an Ohio State University Libraries’ reading room.	Institution access: OSU-affliated users with logins and passwords have streaming and/or view access only to the specific file(s) with Shibboleth. Download is not enabled in this setting.	text	Repeatable	Visible
Preservation Level	premis:PreservationLevel (Note: PREMIS 2. Not in PREMIS ontology.)	A value indicating the set of preservation functions expected to be applied to the object, e.g. “Full.”		Consult with Digital Preservation Librarian for the appropriate value. This field is under review.	text	Not repeatable	Hidden
Preservation Level Rationale	premis:hasPreservationLevelRationale (Note: PREMIS 2. Not in PREMIS ontology.)	The reason a particular Preservation Level value was applied to the object.	Preservation Master Provisional Master Access Copy	Consult Digital Preservation Librarian for the appropriate value. This field is under review.	text	Not repeatable	Hidden
Preservation Level Rationale Date Assigned	premis:hasPreservationLevelDateAssigned (Note: PREMIS 2. Not in PREMIS ontology.)	Date the preservation level was assigned.	W3C Date Time Format (DTF)	Enter date as YYYY, YYYY-MM, or YYYY-MM-DD. Consult with Digital Preservation Librarian for the appropriate value. This field is under review.	date	Not repeatable	Hidden
Syndicate	n/a	Agency that grants media publishers, particularly newspapers, the right to publish a creator's work. Refer to https://www.wikidata.org/wiki/Q63968517 for context.	local CV	Only for use by BICLM	text	Repeatable	Visible