DC Data Dictionary
Note: Additional fields will be added in Fall 2019.
* Indicates required metadata fields.
Label | Metadata | Field | Recommended Controlled Vocabularies | Usage Notes | Data Type | Repeatable ? | Visible to Public | Browse by Facet |
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Unit* | ? | Name of the library unit that administers to the digital and/or physical object that is being described. |
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| text | Not repeatable | Visible |
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Resource Type* (Note: Listed as "Type" in submission form.) | The primary nature of the work as a digital object. |
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| text | Repeatable (Note: It is discouraged to enter multiple types. Ideally, related works of different types should have separate records.) | Visible | ||
Title* | A name to aid in identifying a work. | n/a | Depending on the work, it may indicated on the work. In other cases, the title may be supplied by the metadata creator. | text | Not repeatable (Additional titles should go in Alternative Title.) | Visible |
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Alternative Title | An alternative name for the resource. | n/a | It may be a translated title or series title. | text | Repeatable | Visible |
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Creator | The person or group primarily responsible for the creation of the work. | If a personal name is not in a CV, enter the name in inverted order with life/death dates if known, e.g. "Smith, John, 1900-1990". | text | Repeatable | Visible | |||
Contributor | A person or group responsible for making secondary contributions to the work.
| If a personal name is not in a CV, enter the name in inverted order with life/death dates if known, e.g. "Smith, John, 1900-1990". | text | Repeatable | Visible |
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Genre | (Note: corresponds to VRA 4.) | A term or terms that designate a category characterizing a particular style, form, or content, such as artistic, musical, literary composition, etc. | Genre often refers to what the item is regardless of whether it is in a physical or digital format. | text | Repeatable | Visible | ||
Language | The language(s) of the work's content. |
| text | Repeatable | Visible |
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Publisher | The person or group making the work available in a formal publication process. | Contrary to prior practice, do not enter OSUL or any of its units in this field. | text | Repeatable | Visible |
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Date Created | The date on which the work was created. | date | Repeatable | Visible |
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Date Issued | The date(s) on which the work was issued, e.g. published. | date | Repeatable | Visible |
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Date Copyrighted | The date(s) on which the work was copyrighted. | Enter date as YYYY. | date | Repeatable | Visible |
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Date | The date(s) associated with the lifecycle of the resource. | date | Repeatable | Visible |
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Summary | An explanation of the work’s content. | n/a | For example, this could be a summary of the textual content of the work or a description of the picture's imagery. | text | Repeatable | Visible |
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Description | Describe or note other aspects of the work that are not appropriate to the Summary or other fields. | n/a | Use for any metadata that does not conform to an existing metadata field which can be displayed to the public. | text | Repeatable | Visible |
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Version | Use for denoting different versions of a work | local CV | BIBFRAME usage indicates "Term or terms that identify works such as arranged for music, vulgate for religious work, etc." | text | Repeatable | Visible |
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Staff Notes | local field | Enter internal notes that should only be accessible to logged in users. | n/a | Do not put any confidential information related to the work. | text | Repeatable | Hidden |
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File Format (formerly Format) | The file format of the work.
| This field has traditionally been used by OSUL for the format of the physical objects and/or digital objects. However, the format of physical objects will be moved to Medium. | text | Repeatable | Visible | |||
Medium | The material or physical carrier of the resource. | This field is about the physicality of analog objects. | text | Repeatable | Visible |
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Extent | The size or duration of the resource. | n/a | Follow Resource Description & Access (RDA) standards. | text | Repeatable | Visible |
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Repository | (Note: may change to another property.) | The name of the repository where the original resource is located (e.g. “Ohio State University. Billy Ireland Cartoon Library & Museum”). | For reformatted works, only indicate repository if the item is physically held by OSUL. | text | Repeatable | Visible |
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Source Collection (formerly Collection) |
Name of the collection that the work is a part of. | n/a |
| text | Not repeatable | Visible | ||
Sub Collection DEPRECATED - MI will be removing or migrating those values. | vra:subcollection (Note: not in VRA ontology.) | Name of the sub-collection that the work is a part of. | n/a |
| text | Repeatable | Visible | |
Source | Indicate source of the work as a digital object(s). | n/a | For example, “Born digital” or “Digitized from [Item #], [Box #], [Collection Name], [Unit], The Ohio State University Libraries”. | text | Not repeatable | Visible |
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Provenance | A statement of any changes in ownership and custody of the resource since its creation that are significant for its authenticity, integrity, and interpretation. | n/a | May indicate donor in his field. | text | Repeatable | Visible |
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Related Finding Aid | If applicable, enter the URL for the OSUL finding aid that the work is associated with. | URL | Enter the URL of the finding aid in the Special Collections Registry. If Special Collections Registry entry is not available, XML finding aid link is acceptable. | URL | Not repeatable | Visible |
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Related URL | A link to a website related to the work. | URL |
| URL | Repeatable | Visible |
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Identifier |
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