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Label | Metadata Term | Field Description | Recommended Controlled Vocabularies | Usage Notes | Data Type | Repeatable ? | Facet |
|---|---|---|---|---|---|---|---|
Unit* | ? | Name of the library unit that administers to the digital and/or physical object that is being described. |
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| text | Not repeatable |
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Resource Type* (Note: Listed as "Type" in submission form.) | dcterms:type | The primary nature of the work , as selected by a pre-defined list of categories. For reformatted items, select the term that is associated with its digital surrogatedigital object. |
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| text | Repeatable (Note: It is discouraged to enter multiple types. Ideally, related works of different types should have separate records.) |  |
| Title* | dc:title | A name to aid in identifying a work. | n/a | Depending on the work, it may indicated on the work. In other cases, the title may be supplied by the metadata creator. | text | Not repeatable (Additional titles should go in Alternative Title.) | |
Alternative Title | An alternative name for the resource. | n/a | It may be a translated title or series title. | text | Repeatable |
| |
| Creator | dc:creator | The person or group primarily responsible for the creation of the work. | If a personal name is not in a CV, enter the name in inverted order with life/death dates if known, e.g. "Smith, John, 1900-1990". | text | Repeatable | | |
Contributor | dc:contributor | A person or group responsible for making secondary contributions to the work. | If a personal name is not in a CV, enter the name in inverted order with life/death dates if known, e.g. "Smith, John, 1900-1990". | text | Repeatable |
| |
Genre | (Note: corresponds to VRA 4.) | A term or terms that designate a category characterizing a particular style, form, or content, such as artistic, musical, literary composition, etc. | Genre often refers to what the item is regardless of whether it is in a physical or digital format. | text | Repeatable |
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Language | The language(s) of the work's content. | ISO 639-2 language code | If there is no text, do not enter a language term. | text | Repeatable | | |
| Publisher | The person or group making the work available in a formal publication process. | Contrary to prior practice, do not enter OSUL or any of its units in this field. | text | Repeatable | | ||
Date Created | The date on which the work was created. | date | Repeatable |
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| Date Issued | dcterms:issued | The date(s) on which the work was issued, e.g. published. | W3C Date Time Format (DTF) | Enter date as YYYY, YYYY-MM, or YYYY-MM-DD. | date | Repeatable | |
| Date Copyrighted | dcterms:dateCopyrighted | The date(s) on which the work was copyrighted. | W3C Date Time Format (DTF) | Enter date as YYYY, YYYY-MM, or YYYY-MM-DD. | date | Repeatable | |
Summary | An explanation of the work’s content. | n/a | For example, this could be a summary of the textual content of the work or an account a description of the picture's imagery in a picture. | text | Repeatable |
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Description | Describe or note other aspects of the work that are not appropriate to the Summary or other fields. | n/a | text | Repeatable |
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Staff Notes | local field (Note: link to local namespace https://library.osu.edu/ns#StaffNotes is broken.) | Enter internal notes that should only be accessible to logged in users. | n/a | Do not put any confidential information related to the work. | text | Repeatable |
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Format | The file format of the work and/or the physical medium of the work.
| For digital files:
For physical objects: | This field is about the physicality of analog and digital objects. | text | Repeatable |
| |
| Extent | dcterms:extent | The size or duration of the resource. | n/a | Follow Resource Description & Access (RDA) standards. | text | Repeatable | |
Measurements | vra:measurements | Dimensions of physical work, e.g. dimensions, volume, weight, scale, running time. | n/a | Enter measurement value as number, unit type as text, and qualifier (description of unit) as type. | text | Repeatable |
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Materials | The substance of which a work and/or image is composed of. | ? | ? | text | Repeatable |
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Repository | (Note: may change to another property.) | The name of the repository where the original resource is located (e.g. “Ohio State University. Billy Ireland Cartoon Library & Museum”). | LCNAF: Library of Congress Name Authority File | For reformatted works, only indicate repository if the item is physically held by OSUL. | text | Repeatable |
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Collection | vra:collection | Name of the collection that the work is a part of. | n/a | text | Not repeatable |
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| Sub Collection | vra:subcollection | Name of the sub-collection that the work is a part of. | n/a | text | Repeatable |
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Source | Indicate source of the work as a digital object(s). | n/a | For example, “Born digital” or “Digitized from [Item #], [Box #], [Collection Name], [Unit], The Ohio State University Libraries”. | text | Not repeatable |
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Provenance | A statement of any changes in ownership and custody of the physical resource since its creation is significant for its authenticity, integrity, and interpretation. | n/a | text | Repeatable |
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| Related Finding Aid | bibframe:findingAid | If applicable, enter the URL for the finding aid that the work is associated with. | URL | Enter the URL of the finding aid in the Special Collections Registry. | URL | Not repeatable | |
Related URL | rdfs:seeAlso | A link to a website related to the work. | URL |
| URL | Repeatable |
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Identifier | dcterms:identifier | The unique identifier(s) associated with the work. In the case of reformatted items, it could be associated with the work in a physical or digital format. | n/a | If the work has an associated call number, enter that in Call Number field. | text | Repeatable |
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| Call Number | bibframe:shelfMark | If applicable, enter the call number(s) for physical version of the work here. | n/a | text | Repeatable | ||
Collection Identifier | (Note: not in VRA ontology.) | If applicable, enter the identifier for the collection the work is a part of. | n/a | If there is a related finding aid, enter the Collection Identifier exactly as it is listed in the finding aid. | text | Not repeatable |
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| Archival Context | local field | If applicable, enter the Finding Aid Containter ID that links the work to its series, box, or other section in its related finding aid. | The Metadata Initiatives Department can assist with populating this field. | text | Not repeatable | ||
Published In | Enter full bibliographic citation(s) for previously published version(s) of the work. | Use for works that were formally published. |
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Subject | Terms which describe what the work is about. |
| text | Repeatable |
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Keyword | dc:relation | Words or phrases to describe what the work is about. This field is for terms that do not conform to a controlled vocabulary. | n/a | If an appropriate term can be found in LCSH or LCNAF, enter the authorized term in Subject instead. | text | Repeatable |
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Place | dcterms:spatial | A place name, e.g. city, state, country, that the work is about. | Do not use for place of publication. | text | Repeatable |
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Time period | dcterms:temporal | A time span that the work is about or depicts. | n/a | Follow existing standards in DC for consistency to denote specific decades, e.g. “1890s (1890-1899)”, or centuries, e.g. “19th Century”. | text | Repeatable |
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| Rights Statement | edm:rights | Standardized rights statement related to the work. | Rights Statements.org | Consult OSUL’s Copyright Services Department for appropriate term. | URI | Not repeatable | |
Rights | Free-text field for rights information indicated on the work, e.g. copyright statement. | n/a | If applicable, transcribe copyright statement on work. | text | Repeatable |
| |
| Rights Holder | dcterms:rightsHolder | Name of the individual(s) and/or organization(s) that retain rights to the work. | n/a | text | Repeatable | ||
| License | dcterms:license | If appropriate, select a Creative Commons license to be applied to the work. | Creative Commons licenses | Consult OSUL’s Copyright Services Department for appropriate term. | URI | Not repeatable | |
| Access Rights | dcterms:accessRights | Free-text field for access information, e.g. restricted items. | n/a | text | Repeatable | ||
Preservation Level | (Note: PREMIS 2. Not in PREMIS ontology.) | A value indicating the set of preservation functions expected to be applied to the object, e.g. “Full.” | ??? | Consult with Digital Preservation Librarian for the appropriate value. | text | Not repeatable |
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Preservation Level Rationale | premis:hasPreservationLevelRationale (Note: PREMIS 2. Not in PREMIS ontology.) | The reason a particular Preservation Level value was applied to the object. |
| Consult Digital Preservation Librarian for the appropriate value. | text | Not repeatable |
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Preservation Level Rationale Date Assigned | premis:hasPreservationLevelDateAssigned (Note: PREMIS 2. Not in PREMIS ontology.) | Date the preservation level was assigned. | W3C Date Time Format (DTF) |
| date | Not repeatable |
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