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Attendance: Morag Boyd, Miriam Centeno, Nena Couch, Courtney Hunt, Johanna Meetz, Dan Noonan, Terry Reese, Beth Snapp and Maureen Walsh
Guests: Sue Beck
Agenda:
- WILL LIKELY NEED TO RESCHEDULE OR CANCEL
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Attendance: Morag Boyd, Miriam Centeno, Nena Couch, Courtney Hunt, Johanna Meetz, Dan Noonan, Terry Reese, Beth Snapp and Maureen Walsh
Guests: Sue Beck
Agenda:
- TBD
Other business:
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October 26, 2021
Attendance: Morag Boyd, Miriam Centeno, Nena Couch, Courtney Hunt, Johanna Meetz, Dan Noonan, Terry Reese, Beth SnapSnapp and Maureen WalshWalsh
Guests: Sue Beck & Amy McCrory
Agenda:
- Project Updates:
- Initial Recommendations Report
- Digital Preservation Ethos
- Workflow analysis status
- Area studies
- DP
- BD at THOSC
- Rubric Table-top Exercise v2
- unstructured project descriptions made it difficult to rate in a rliable way; we relly need a template
- having proposer in teh room would be valuable
- Have discussion before scoring
- Who has teh info to properly assess
- Elements in teh rubrix make sense
- Some info may come from others than teh proposer
- It is valaubale and useful and a barrfier, but in a good gatekeeping way.
- Having teh disuccsion and understanding teh resources is valauble
- Similar to candidate vetting model (first cut) and is useful
- Group rank vs individual rank
- Photograph Scanning Sub-group Proposal/Recommendations (Miriam & Amy)
- NC: If we are scanning photos and worried about future additional scanning and light exposure what do we need to consider? As well as how to handleall photographic formats?
- MC: This works well w/P&D annual goals. Selection considerations beyond handling and care go itnto these considerations.
- NEDCC Leaflet (NEED LINK)
- CLIR Selecting materials based on intellectual content report (NEED Link)
- Addtional decision trees (Canadian Council) and priritization factors (other univs) (NEED Links)
- Former work at UIUC for training students (NEED Link)
- Strategic Directions for 2022
- DP&A membership
- Potential Projects
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Regrets: Nena Couch
Guests: Sue Beck
Agenda:
- Rescheduled from September 28
- Action Items Review:
- Digital Preservation Ethos (Dan)
- Complete
- Messaging to come from Jennifer & Karla soon
- Final draft Conclusions and final revisions of Preliminary Recommendations (Dan)
- Final draft shared on 2021.10.06
- Comments to Dan no later than 2021.10.13
- Photograph Scanning Sub-group Proposal (Dan & Miriam)
- Potential issues for this group to address:
- Do we need a decision tree?
- What appropriate standards?
- Collection usage implications
- Downstream impact
- © implications
- Why do we need it?
- Reproduction quality?
- Information only?
- Condition of material?
- Potential for reuse?
- First steps:
- Amy McCrory will draft a contextualized decision tree/matrix in consultation with Miriam for discussion at DP&A 2021.10.26 meeting
- Potential issues for this group to address:
- Digital Preservation Ethos (Dan)
- "Born Digital" Preservation Repository
- Digital Content Policy/Governance Sub-group update
- Workgroup makeup
- Potential new sub-groups
- Photograph Scanning (see above)
- VRR Documentation
- may be beneficial for standardized dicscussion around how we share outside of our repos
- potential members:
- Spec Collections
- Scholarly Sharing/Copyright
- Digital Initiatives
- Metadata Initiatives
- Archival Description and Access
- Preservation & Digitization
- Digital Projects Inventory
- Dan and Anna K are working on files and projects inventory
- Miriam is working on projects and capacity inventory
- Do we need a workgroup?
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Attendance: Morag Boyd, Miriam Centeno, Nena Couch, Courtney Hunt, Johanna Meetz, Dan Noonan, Terry Reese, Beth Snapp and Maureen Walsh
Guests: Sue Beck
Agenda:
- MS Teams/OneDrive Migration
- September Meeting - needs to be rescheduled
- Action Item Review:
- Dan to forward documentation to Jennifer and Karla
- Dan to review and propose rework of "Selection and Acquisition" section of Ethos to Share w/DP&A and sponsors
- Draft preliminary recommendations discussion (Dan & Sue)
- Kaizen event proposal (Sue)
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Attendance: Morag Boyd, Miriam Centeno, Nena Couch, Courtney Hunt, Johanna Meetz, Dan Noonan, Beth Snapp and Maureen Walsh
Guests: Sue Beck, Karla Strieb, Jennifer Vinopal
Regrets: Terry Reese
Agenda:
- Status - Dan & Sue
- Draft preliminary recommendations discussion
- Digital Preservation Ethos Framework - DRAFT
- Concern expressed regarding Selection & Acquisition Section
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Attendance: Morag Boyd, Miriam Centeno, Nena Couch, Courtney Hunt, Dan Noonan, Beth Snapp and Maureen Walsh
Guests: Sue Beck
Regrets: Johanna Meetz & Terry Reese
Agenda:
- Meeting rescheduled from May 24, 2021
- Update on Workflow visualization - Dan & Sue
- Status
- Draft Recommendations
- Presentations:
- Best Practices Exchange May 18, 2021 - Presented
- Poster proposals submitted: iPres 2021
- Session proposals submitted: EDUCAUSE, DigiPres & DLF Forum
- Update University Libraries Digital Content Policy & Governance - Dan
- DP Ethos Framework - Postponed to the upcoming June or July Meeting
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Attendance: Morag Boyd, Miriam Centeno, Nena Couch, Courtney Hunt, Johanna Meetz, Dan Noonan, Beth Snapp and Maureen Walsh
Guests: Sue Beck
Regrets: Terry Reese
Agenda:
- Update on Workflow visualization - Dan & Sue
- ALX
Is there a way to make a digitization request from, say, Special Collections (just an example) such as a form? What is that workflow currently?
If images are made for affordable access, should they be kept for future use and how would they be secured if under copyright?
- Need to develop rubric around lifecycle management
- Creating OER is different from course reserves management
- Some of this is being addressed in the Digital Scholarship Additional Support group
- Information for submitting a Digitization Project Proposal - Information for submitting a Digitization Project Proposal
- Presentations:
- Best Practices Exchange May 18, 2021 - Accepted
- Poster proposals submitted: iPres 2021
- Potential proposals to be submitted:
- Due May 10 - EDUCAUSE
- Due May 17 - DigiPres & DLF Forum
- ALX
- Update University Libraries Digital Content Policy & Governance - Dan
- Definition of a "Project"
- When does a project start?
- Initial review/discovery phase/pre-project feasibility
- Prioritization Factors
- Factors can be used in both pre-project and project phase
- Governance group would want to decide on priorities of "projects" not "pre-projects"
- Definition of a "Project"
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Attendance: Morag Boyd, Miriam Centeno, Nena Couch, Courtney Hunt, Johanna Meetz, Dan Noonan, Beth Snapp and Maureen Walsh
Guests: Sue Beck, Karla Strieb and Jennifer Vinopal
Regrets: Terry Reese
Agenda:
Welcome guest/sponsors
- Update on Digital Preservation Ethos Framework - Dan
- Update on Workflow visualization - Dan & Sue
- Presentations:
- Best Practices Exchange May 2021 - Accepted
- Midwest Archives Conference May 2021 - Declined
- Potential proposals to be submitted: DigiPres, DLF Forum, EDUCAUSE & iPres
- Presentations:
- Update University Libraries Digital Content Policy & Governance - Dan
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Attendance: Morag Boyd, Miriam Centeno, Nena Couch, Courtney Hunt, Johanna Meetz, Dan Noonan, Beth Snapp and Maureen Walsh
Guests: Sue Beck
Regrets: Terry Reese
Agenda:
Action Items updates:
- Digitization prioritization documentation - Miriam
- Update on Digital Preservation Ethos Framework - Dan
- Need to double check tone/style for consistency
- Update University Libraries Digital Content Policy & Governance - Dan
- a key concern will be balancing needs vs. resources
- Update on Workflow visualization - Dan & Sue
- Concern expressed about how much details required of brainwriting
- More than SIPOC less than a procedural manual
- Concern expressed about how much details required of brainwriting
- March meeting visitors - Dan
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Attendance: Morag Boyd, Miriam Centeno, Nena Couch, Courtney Hunt, Johanna Meetz, Dan Noonan, Terry Reese, Beth Snapp and Maureen Walsh
Guests: Sue Beck
Agenda:
- Review of Digital Preservation Ethos Framework
- Generally well received
- Need to specify When and by whom annual review will be conducted
- Need to address Ohio States' and University Libraries' commitment to accessibility
- Tweak "Challenges" section; seems less about actual challenges and more about per-requisites
- Make changes and share w/DP&A and Jennifer V.
- Workflow Analysis Update
- Showed new status tracking pages
- Process getting back on track
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Attendance: Miriam Centeno, Nena Couch, Courtney Hunt, Johanna Meetz, Dan Noonan, Terry Reese, Beth Snapp and Maureen Walsh
Guests: None
Agenda
- Workflow Analysis Update
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Attendance: Miriam Centeno, Nena Couch, Courtney Hunt, Johanna Meetz, Dan Noonan, Beth Snapp and Maureen Walsh
Guests: Sue Beck
Regrets: Terry Reese
Agenda
Action Items Review
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Attendance: Miriam Centeno, Nena Couch, Courtney Hunt, Johanna Meetz, Dan Noonan, Beth Snapp and Maureen Walsh
Guests: Sue Beck
Regrets: Terry Reese
Agenda
Action Items Review
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Attendance: Miriam Centeno, Nena Couch, Courtney Hunt, Johanna Meetz, Dan Noonan, Terry Reese, Beth Snapp and Maureen Walsh
Guests: Sue Beck, Sarah Collier, Amy McCrory
Agenda
Action Items Review
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- Dan: Do we need SIPOC for Access Services re: Google Books?
- Dan/Sue: Recap JamBoard discussion
June 23, 2020
Attendance: Miriam Centeno, Nena Couch, Courtney Hunt, Johanna Meetz, Dan Noonan, Terry Reese, Beth Snapp and Maureen Walsh
Guests: Sue Beck, Karla Streib & Jenifer Vinopal
Agenda
Welcome of guests & new member
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Attendance: Morag Boyd, Miriam Centeno, Nena Couch, Johanna Meetz, Dan Noonan, Beth Snapp, Maureen Walsh
Guests: Sue Beck
Regrets: Terry Reese
Agenda
Action Items Review:
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