Link to this page: go.osu.edu/DPA-Workflow-Analysis-Status-Detail

Administration

Business Office

Workflow

Participants

SIPOC

RACI

Brainwriting

Draft Viz

Final Viz

Notes

Vendor Payments

Kathryn Beach

OUT OF SCOPE

Outreach 2021.04.22

Met 2021.04.23: tangential processes for payment for electronic resources and digitization vendors; no need to conduct further analysis

Content & Access

Access Services

Workflow	Participants	SIPOC	RACI	Brainwriting	Final Viz	Notes
Google Books	Tony Maniaci,	COMPLETE	COMPLETE	COMPLETE	COMPLETE Access-Services-GoogleHathi-20210303.pdf	Outreach 2020.08.26
ILS: Chapter and article requests	Tony Maniaci, Brian Miller, Linda Miller	COMPLETE	COMPLETE	COMPLETE	COMPLETE ILL-ArtChap-20210303.pdf	Outreach 2020.08.26
ILS: Digitizing Ohio State theses/dissertations	Tony Maniaci, Brian Miller, Linda Miller & Amy McCrory	COMPLETE	COMPLETE	COMPLETE	COMPLETE ILL-T&D-20210330.pdf	Outreach 2020.08.26 Initial Exercise 2020.10.06 SIPOC 2020.10.14 RACI 2020.10.15 BW 2020.10.22
ILS: Digitizing whole out-of-copyright works in lieu of a physical loan	Tony Maniaci, Brian Miller, Linda Miller	COMPLETE	COMPLETE	COMPLETE	COMPLETE ILL-OutofCopyright-20210303.pdf	Outreach 2020.08.26

Acquisition & Discovery

Workflow	Participants	SIPOC	RACI	Brainwriting	Final Viz	Notes
Acquisitions: Firm Ordering Workflow	Moon Kim, Dana DeRose & Morag Boyd	COMPLETE	COMPLETE	COMPLETE	COMPLETE Acquisitions20210316.pdf	Outreach 2020.05.15 Initial Exercise 2020.06.30 SIPOC 2020.09.18 RACI 2020.10.13 BW 2020.11.03
Archival Description & Access: Managing Born Digital Archival Materials	Cate Putirskis, Ashleigh Minor & Morag Boyd	COMPLETE	COMPLETE	COMPLETE	COMPLETE AD&A 20210414.pdf	Outreach 2020.05.15 Initial Exercise 2020.06.01 SIPOC 2020.06.11 RACI 2020.07.10 BW: 2021.01.05: DN & SR need access to AD&A's documentation wiki; review steps to see if they can be mapped to WF, if not have CP & AM complete BW ss. 2021.03.01: Scheduled follow-up meeting; DN unable to use AD&A's documentation wiki to construct BW. 2021.03.22: Follow-up
Bibliographic Initiatives: Classic Digitization Project Requiring Bibliographic Metadata	Morris Levy	COMPLETE	COMPLETE	COMPLETE	COMPLETE Bibliographic Initiatives 20210521.pdf	Outreach 2020.05.15 Initial Exercise 2020.05.27 SIPOC 2020.06.02 RACI 2020.06.03 BW 2021.02.17 (potential related SIPOCs w/ILS and ERMT)
ERMT: New Order	Anita Foster, Kevin Bauer & Morag Boyd	COMPLETE	COMPLETE	COMPLETE	COMPLETE ERMT 20210428.pdf	Outreach 2020.05.15 Initial Exercise 2020.06.24 SIPOC 2020.08.07 RACI 2020.10.15 BW 2020.10.19
Metadata Initiatives: Metadata Workflow	Anna Klose, Ariel Bacon & Morag Boyd	COMPLETE	COMPLETE	COMPLETE	COMPLETE Final - Metadata Initiatives 20210624.pdf	Outreach 2020.05.15 Initial Exercise 2020.06.02 SIPOC 2020.07.10 RACI 2020.08.14 RACI/BW: 2021.02.26 BW: 2021.03.26 Visualization Feedback due 2021.05.10

Collection Strategy

Workflow	Participants	SIPOC	RACI	Brainwriting	Draft Viz	Final Viz	Notes
NO CURRENT WORKFLOW TO DOCUMENT	Gene Springs	NO CURRENT WORKFLOW TO DOCUMENT	NO CURRENT WORKFLOW TO DOCUMENT	NO CURRENT WORKFLOW TO DOCUMENT	NO CURRENT WORKFLOW TO DOCUMENT	NO CURRENT WORKFLOW TO DOCUMENT	Outreach 2021.04.22 No real workflows at this time; tangentially involved in the Google Books Workflow

Preservation & Digitization

Workflow	Participants	SIPOC	RACI	Brainwriting	Draft Viz	Final Viz	Notes
Classic Digitization Project	Miriam Centeno, Sarah Collier, Marcela Estevez & Amy McCrory	COMPLETE	COMPLETE	COMPLETE		COMPLETE P&D-Classic-Digitization-Final-20210901.pdf	Outreach 2020.03.24 Initial Exercise 2020.04.02 SIPOC 2020.04.08 RACI 2020.06.16 BW 2021.02.16
Digitization Work	Miriam Centeno, Sarah Collier, Marcela Estevez & Amy McCrory	COMPLETE	COMPLETE	COMPLETE		COMPLETE P&D-Digitization-Final-20210901.pdf	Outreach 2020.03.24 SIPOC 2020.04.13 RACI 2020.06.16 BW 2021.02.16
Project Proposal	Miriam Centeno, Sarah Collier, Marcela Estevez & Amy McCrory	OUT OF SCOPE	OUT OF SCOPE	OUT OF SCOPE	OUT OF SCOPE	OUT OF SCOPE	Initial Exercise 2020.06.05
Language Based Digitization	Miriam Centeno, Sarah Collier, Marcela Estevez & Amy McCrory	COMPLETE	COMPLETE	COMPLETE		COMPLETE P&D-Language-Based-Digitization-Final-20210901.pdf	Outreach 2020.03.24 SIPOC 2020.06.05 RACI 2021.02.16 BW 2021.02.16 - Due 2021.05.24

Scholarly Sharing

Workflow

Participants

SIPOC

RACI

Brainwriting

Draft Viz

Final Viz

Notes

Copyright Services

Maria Scheid & Maureen Walsh

COMPLETE

Copyright Services DRAFT Workflow

COMPLETE

Copyright Services Review Patron Digitization Workflow Copyright Services Review Project Digitization Workflow

Copyright Services 20210505.pdf

Outreach 2020.06.08

Initial Exercise 2020.06.23

SIPOC 2020.07.30

RACI 2020.11.04

BW 2021.02.25 & 2021.03.10

Publishing and Repository Services

Johanna Meetz, Sean Moodie & Maureen Walsh

COMPLETE

Publishing and Repository Services DRAFT Workflow

COMPLETE

Publishing & Repository 20210505.pdf

Outreach 2020.06.164

SIPOC 2020.06.30

RACI 2020.08.21

BW 2021.02.17

Cross-functional

Accessibility

Workflow	Participants	SIPOC	RACI	Brainwriting	Draft Viz	Final Viz	Notes
NO CURRENT WORKFLOW TO DOCUMENT	Michelle Henley, Kevin Bauer & Joey Schulte	NO CURRENT WORKFLOW TO DOCUMENT	NO CURRENT WORKFLOW TO DOCUMENT	NO CURRENT WORKFLOW TO DOCUMENT	NO CURRENT WORKFLOW TO DOCUMENT	NO CURRENT WORKFLOW TO DOCUMENT	Outreach 2021.04.22 This activity is too new to have a documented workflow; however this is a gap that we will need to address.

IT

Application Development & Operations

Workflow

Participants

SIPOC

RACI

Brainwriting

Draft Viz

Final Viz

Notes

OUT OF SCOPE

Beth Snapp & Sue Beck

OUT OF SCOPE

Outreach 2021.04.22

Involvement is consultative and not workflow oriented

Digital Initiatives & Infrastructure

Workflow	Participants	SIPOC	RACI	Brainwriting	Draft Viz	Final Viz	Notes
NO CURRENT WORKFLOW TO DOCUMENT	Terry Reese	NO CURRENT WORKFLOW TO DOCUMENT	NO CURRENT WORKFLOW TO DOCUMENT	NO CURRENT WORKFLOW TO DOCUMENT	NO CURRENT WORKFLOW TO DOCUMENT	NO CURRENT WORKFLOW TO DOCUMENT	Outreach 2021.04.22 Involvement is consultative and not workflow oriented

Digital Preservation

Workflow	Participants	SIPOC	RACI	Brainwriting	Draft Viz	Final Viz	Notes
NO CURRENT WORKFLOW TO DOCUMENT	Dan Nooonan	NO CURRENT WORKFLOW TO DOCUMENT	NO CURRENT WORKFLOW TO DOCUMENT	NO CURRENT WORKFLOW TO DOCUMENT	NO CURRENT WORKFLOW TO DOCUMENT	NO CURRENT WORKFLOW TO DOCUMENT	Made several attempts to produce a SIPOC, that always resulted in trying to define a desired state and realizing that while we have conducted a few ad hoc workflows, we currently DO NOT have a documentable workflow. This is a GAP we will need to address.

Research & Education

Maps/Geology Library

Workflow

Participants

SIPOC

RACI

Brainwriting

Draft Viz

Final Viz

Notes

Maps

Danny Dotson

OUT OF SCOPE

Outreach 2021.04.22

Appears to be ad hoc: Periodically, they get requests to digitize maps for ILL or other needs.

They do have a huge list of titles we want to digitized for the DC. A handful of items has been, but we want to get more done for the BTAA Geoportal.

Minnesota actually digitized a bunch of Byrd Polar maps.

Music Library

Workflow

Participants

SIPOC

RACI

Brainwriting

Draft Viz

Final Viz

Notes

Digitization: Paper-based Materials

Alan Green & Sean Ferguson

COMPLETE

Music Library: DRAFT Digitization of Paper-based Materials Workflow

COMPLETE

Music & Dance Library Paper Based Materials Workflow

Music&Dance-Paper-20210224.pdf

Outreach 2020.08.26

Initial Exercise 2020.10.09

SIPOC 2020.11.02

RACI 2020.11.02

BW 2020.12.01

Digitization: Audio-Visual Materials

Alan Green & Sean Ferguson

COMPLETE

Music Library: DRAFT Digitization of Audio-Visual Materials Workflow

COMPLETE

Music & Dance Library AV Materials Workflow

Music&Dance-AV-20210224.pdf

Outreach 2020.08.26

SIPOC 2020.11.06

RACI 2020.11.06

BW 2020.12.01

Born Digital Materials

Alan Green & Sean Ferguson

COMPLETE

Music Library: DRAFT Born Digital Materials Workflow

COMPLETE

Music & Dance Library Born Digital Materials Workflow

Music&Dance-BD-20210224.pdf

Outreach 2020.08.26

SIPOC 2020.11.06

RACI 2020.11.06

BW 2020.12.01

Special Collections & Area Studies

Area Studies

Workflow	Participants	SIPOC	RACI	Brainwriting	Draft Viz	Final Viz	Notes
NO CURRENT WORKFLOW TO DOCUMENT	Nena Couch	NO CURRENT WORKFLOW TO DOCUMENT	NO CURRENT WORKFLOW TO DOCUMENT	NO CURRENT WORKFLOW TO DOCUMENT	NO CURRENT WORKFLOW TO DOCUMENT	NO CURRENT WORKFLOW TO DOCUMENT	2021.10.26: Any work would be handled through P&D or THOSC

Billy Ireland Cartoon Library & Museum

Workflow	Participants	SIPOC	RACI	Brainwriting	Draft Viz	Final Viz	Notes
Project Digitization (excluding AV)	Jenny Robb, Marilyn Scott, Caitlin McGurk, Wendy Pflug, Susan Liberator & Anne Drozd	COMPLETE	COMPLETE	COMPLETE		COMPLETE BICLM 20210507-Project Digitization - Not A_V.pdf	Initial Exercise 2020.06.10 SIPOC 2020.06.25 RACI 2020.10.09 & 2021.02.23 BW 2021.03.01 & 2021.03.12
Project Digitization - AV	Jenny Robb, Marilyn Scott, Caitlin McGurk, Wendy Pflug, Susan Liberator & Anne Drozd	SUSPENDED	SUSPENDED	SUSPENDED	SUSPENDED	SUSPENDED	SIPOC 202Y.MM.DD RACI 202Y.MM.DD Suspended: due to changes in procedures since the project began, AV digitization is not currently practical and there is therefore no actual AV digitization workflow happening. 2021.02.23
Patron Digitization (excluding AV)	Jenny Robb, Marilyn Scott, Caitlin McGurk, Wendy Pflug, Susan Liberator & Anne Drozd	COMPLETE	COMPLETE	COMPLETE		COMPLETE Final - BICLM 20210507-Patron Digitization - Not A_V.pdf	SIPOC 2020.07.15 RACI 2020.10.09 & 2021.02.23 BW 2021.03.01 & 2021.03.12
Patron Digitization - AV	Jenny Robb, Marilyn Scott, Caitlin McGurk, Wendy Pflug, Susan Liberator & Anne Drozd	SUSPENDED	SUSPENDED	SUSPENDED	SUSPENDED	SUSPENDED	SIPOC 2020.08.18 RACI 2020.08.18 Suspended: due to changes in procedures since the project began, AV digitization is not currently practical and there is therefore no actual AV digitization workflow happening. 2021.02.23
Born Digital Accessions	Jenny Robb and Wendy Pflug	COMPLETE	COMPLETE	COMPLETE		COMPLETE BICLM 20210507-Born Digital Accessions.pdf	SIPOC 2020.07.21 RACI 2020.09.02 BW 2021.03.16

Exhibits

Workflow

Participants

SIPOC

RACI

Brainwriting

Draft Viz

Final Viz

Notes

Digital Exhibits

Ken Aschilman, Nena Couch & Beth Snapp

COMPLETE

Digital Exhibits Workflow

COMPLETE

No changes from draft

Digital Exhibits 20210411.pdf

Outreach 202Y.MM.DD

Initial Exercise 2020.06.10

SIPOC 2020.06.18

RACI 2020.07.10

BW Scheduled 2021.02.24

Potential: Digital materials in traditional exhibits

Ken Aschilman & Nena Couch

SUSPENDED

2021.02.24: Currently suspended; this may be a node within project digitization workflows. In general, the use of digital materials (digitized and born digital) within a traditional exhibit are one off customized processes that happen once every several years or at best once a year.

Thompson Special Collections

Workflow

Participants

SIPOC

RACI

Brainwriting

Draft Viz

Final Viz

Notes

Project Digitization

Jolie Braun, Nena Couch, Mara Frazier, Rebecca Jewett, Eric Johnson, Pasha Johnson, Lisa Iacobellis & Beth Kattelman

COMPLETE

Thompson Special Collections DRAFT Project Digitization Workflow

COMPLETE

Thompson Special Collections Project Digitization Workflow

Final-THO-SC-Project-Digitization-20211018.pdf

Outreach 2020.05.26

Initial Exercise 2020.05.26

SIPOC 2020.06.08

RACI 2020.10.26; 2021.03.15

RACI & BW 2021.03.22

Patron on Demand

Nena Couch, Rebecca Jewett & Lisa Iacobellis

COMPLETE

Thompson Special Collections Patron on Demand Digitization Workflow

Final-THO-SC-Patron-Digitization-20211220.pdf

Outreach 2021.02.15

Initial Exercise 2021.11.02

SIPOC 2021.11.02

RACI 2021.11.29

BW 2021.11.29D

Born Digital

Nena Couch, Mara Frazier & Beth Kattelman

SUSPENDED

2021.10.26: Ad hoc workflow at best similar to ARV or BICLM

University Libraries

Project Status

Administration

Business Office

Content & Access

Access Services

Acquisition & Discovery

Collection Strategy

Preservation & Digitization

Scholarly Sharing

Cross-functional

Accessibility

IT

Application Development & Operations

Digital Initiatives & Infrastructure

Digital Preservation

Research & Education

Maps/Geology Library

Music Library

Special Collections & Area Studies

Archives

Area Studies

Billy Ireland Cartoon Library & Museum

Exhibits

Thompson Special Collections