Note: Additional fields will be added in Fall 2019.
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Label | Metadata Term | Field Description | Recommended Controlled Vocabularies | Usage Notes | Data Type | Repeatable ? | Visible to Public | Browse by Facet | ||
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Unit* | ? | Name of the library unit that administers to the digital and/or physical object that is being described. |
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| text | Not repeatable | Visible |
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Resource Type* (Note: Listed as "Type" in submission form.) | dcterms:type | The primary nature of the work as a digital object. |
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| text | Repeatable (Note: It is discouraged to enter multiple types. Ideally, related works of different types should have separate records.) | Visible |  | ||
| Title* | dc:title | A name to aid in identifying a work. | n/a | Depending on the work, it may indicated on the work. In other cases, the title may be supplied by the metadata creator. | text | Not repeatable (Additional titles should go in Alternative Title.) | Visible | |||
Alternative Title | An alternative name for the resource. | n/a | It may be a translated title or series title. | text | Repeatable | Visible |
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| Creator | dc:creator | The person or group primarily responsible for the creation of the work. | If a personal name is not in a CV, enter the name in inverted order with life/death dates if known, e.g. "Smith, John, 1900-1990". | text | Repeatable | Visible | | |||
Contributor | dc:contributor | A person or group responsible for making secondary contributions to the work. | If a personal name is not in a CV, enter the name in inverted order with life/death dates if known, e.g. "Smith, John, 1900-1990". | text | Repeatable | Visible |
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Genre | (Note: corresponds to VRA 4.) | A term or terms that designate a category characterizing a particular style, form, or content, such as artistic, musical, literary composition, etc. | Genre often refers to what the item is regardless of whether it is in a physical or digital format. | text | Repeatable | Visible |
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Language | The language(s) of the work's content. | ISO 639-2 language code | If there is no text, do not enter a language term. | text | Repeatable | Visible | | |||
| Publisher | The person or group making the work available in a formal publication process. | Contrary to prior practice, do not enter OSUL or any of its units in this field. | text | Repeatable | Visible | | ||||
Date Created | The date on which the work was created. | date | Repeatable | Visible |
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| Date Issued | dcterms:issued | The date(s) on which the work was issued, e.g. published. | W3C Date Time Format (DTF) | Enter date as YYYY, YYYY-MM, or YYYY-MM-DD. | date | Repeatable | Visible | |||
| Date Copyrighted | dcterms:dateCopyrighted | The date(s) on which the work was copyrighted. | W3C Date Time Format (DTF) | Enter date as YYYY. | date | Repeatable | Visible | |||
Summary | An explanation of the work’s content. | n/a | For example, this could be a summary of the textual content of the work or a description of the picture's imagery. | text | Repeatable | Visible |
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Description | Describe or note other aspects of the work that are not appropriate to the Summary or other fields. | n/a | Use for any metadata that does not conform to an existing metadata field which can be displayed to the public. | text | Repeatable | Visible |
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| Version | bibframe:version | Use for denoting different versions of a work | local CV to be developed | BIBFRAME usage indicates "Term or terms that identify works such as arranged for music, vulgate for religious work, etc." | text | Repeatable | Visible | |||
Staff Notes | local field | Enter internal notes that should only be accessible to logged in users. | n/a | Do not put any confidential information related to the work. | text | Repeatable | Hidden |
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Format | The file format of the work.
| This field has traditionally been used by OSUL for the format of the physical objects and/or digital objects. However, the format of physical objects will be moved to Medium. | text | Repeatable | Visible |
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| Medium | dcterms:medium | The material or physical carrier of the resource. | This field is about the physicality of analog objects. | text | Repeatable | Visible | ||||
| Extent | dcterms:extent | The size or duration of the resource. | n/a | Follow Resource Description & Access (RDA) standards. | text | Repeatable | Visible | |||
Measurements DEPRECATED - Use Extent instead. | vra:measurements | Dimensions of physical work, e.g. dimensions, volume, weight, scale, running time. | n/a | Enter measurement value as number, unit type as text, and qualifier (description of unit) as type. | text | Repeatable | Visible |
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Materials | The substance of which a work and/or image is composed of. | Getty Art & Architecture Thesaurus (AAT) | This metadata field is under review and may be replaced. | text | Repeatable | Visible |
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Repository | (Note: may change to another property.) | The name of the repository where the original resource is located (e.g. “Ohio State University. Billy Ireland Cartoon Library & Museum”). | LCNAF: Library of Congress Name Authority File | For reformatted works, only indicate repository if the item is physically held by OSUL. | text | Repeatable | Visible |
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Collection | vra:collection | Name of the collection that the work is a part of. | n/a | text | Not repeatable | Visible |
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| Sub Collection | vra:subcollection (Note: not in VRA ontology.) | Name of the sub-collection that the work is a part of. | n/a | text | Repeatable | Visible |
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Source | Indicate source of the work as a digital object(s). | n/a | For example, “Born digital” or “Digitized from [Item #], [Box #], [Collection Name], [Unit], The Ohio State University Libraries”. | text | Not repeatable | Visible |
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Provenance | A statement of any changes in ownership and custody of the resource since its creation that are significant for its authenticity, integrity, and interpretation. | n/a | May indicate donor in his field. | text | Repeatable | Visible |
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| Related Finding Aid | bibframe:findingAid | If applicable, enter the URL for the OSUL finding aid that the work is associated with. | URL | Enter the URL of the finding aid in the Special Collections Registry. | URL | Not repeatable | Visible | |||
Related URL | rdfs:seeAlso | A link to a website related to the work. | URL |
| URL | Repeatable | Visible |
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Identifier | dcterms:identifier | The unique identifier(s) associated with the work. In the case of reformatted items, it could be associated with the work in a physical or digital format. | n/a | If the work has an associated call number, enter that in Call Number field. | text | Repeatable | Visible |
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| Call Number | bibframe:shelfMark | If applicable, enter the call number(s) for physical version of the work here. | n/a | text | Repeatable | Visible | ||||
Collection Identifier | (Note: not in VRA ontology.) | If applicable, enter the identifier for the collection the work is a part of. | n/a | If there is a related finding aid, enter the Collection Identifier exactly as it is listed in the finding aid. | text | Not repeatable | Visible |
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| Archival Context | local field | If applicable, enter the Finding Aid Container ID that links the work to its series, box, or other section in its related finding aid. | The Metadata Initiatives Department can assist with populating this field. | text | Not repeatable | Visible | ||||
Published In | Enter full bibliographic citation(s) for previously published version(s) of the work. | Use for works that were formally published. | Visible |
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Subject | Terms which describe what the work is about. |
| text | Repeatable | Visible |
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Keyword | dc:relation | Words or phrases to describe what the work is about. This field is for terms that do not conform to a controlled vocabulary. | n/a | If an appropriate term can be found in LCSH or LCNAF, enter the authorized term in Subject instead. | text | Repeatable | Visible |
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Place (Topic) | dcterms:spatial | A place name, e.g. city, state, country, that the work is about. | Do not use for place of publication. When appropriate, other CV can be used. | text | Repeatable | Visible |
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Time Period (Topic) | dcterms:temporal | A time span that the work is about or depicts. | n/a | Indicate the time period in terms of decades, e.g. “1890s (1890-1899)”, and centuries, e.g. “19th Century”. | text | Repeatable | Visible |
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| Rights Statement | edm:rights | Standardized rights statement related to the work. | Rights Statements.org | Consult OSUL’s Copyright Services Department for the appropriate value. | URI | Not repeatable | Visible | |||
Rights Note | (Note: Current field is dcterms:rights.) | OSUL's disclaimer regarding the use of the work. | n/a | Consult OSUL’s Copyright Services Department for the appropriate value. | text | Not repeatable | Visible |
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| Rights Holder | dcterms:rightsHolder | Name of the individual(s) and/or organization(s) that retain rights to the work. | n/a | If rights holder is indicated on the work, e.g. copyright statement, transcribe it here. | text | Repeatable | Visible | |||
| License | dcterms:license | If appropriate, select a Creative Commons license to be applied to the work. | Creative Commons licenses | Consult OSUL’s Copyright Services Department for appropriate term. | URI | Not repeatable | Visible | |||
| Access Rights | dcterms:accessRights | Free-text field for access information, e.g. restricted items. | n/a | Use to note cases were access to objects requires mediation, e.g. on site access only. Statement that lets patrons know how to access Digital Collections content that requires logins or on-site access due to copyright and other rights-related restrictions. |
| Institution access: OSU-affliated users with logins and passwords have streaming and/or view access only to the specific file(s) with Shibboleth. Download is not enabled in this setting. | text | Repeatable | Visible | |
Preservation Level | (Note: PREMIS 2. Not in PREMIS ontology.) | A value indicating the set of preservation functions expected to be applied to the object, e.g. “Full.” |
| text | Not repeatable | Hidden |
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Preservation Level Rationale | premis:hasPreservationLevelRationale (Note: PREMIS 2. Not in PREMIS ontology.) | The reason a particular Preservation Level value was applied to the object. |
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| text | Not repeatable | Hidden |
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Preservation Level Rationale Date Assigned | premis:hasPreservationLevelDateAssigned (Note: PREMIS 2. Not in PREMIS ontology.) | Date the preservation level was assigned. | W3C Date Time Format (DTF) |
| date | Not repeatable | Hidden |
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| Syndicate | https://www.wikidata.org/wiki/Q63968517 | Agency that grants media publishers, particularly newspapers, the right to publish a creator's work. | local CV | Only for use by BICLM | text | Repeatable | Visible |
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