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January 25, 2022

Attendance: Morag Boyd, Nena Couch, Courtney Hunt, Johanna Meetz, Dan Noonan, Terry Reese, Beth Snapp and Maureen Walsh

Regrets: Miriam Centeno

Guests: Sue Beck and Amy McCrory

Agenda:

  • What's next for DP&A?

...

  • Dan to meet with Jennifer and Karla on Janaury 28 to discuss next steps.

December 14, 2021

Attendance: Morag Boyd, Miriam Centeno, Nena Couch, Courtney Hunt, Johanna Meetz, Dan Noonan, Terry Reese, Beth Snapp and Maureen Walsh

Guests: Sue Beck, Tamar Chute, Jenny Robb & Gene Springs

Agenda:

  • Rubric Review:
    • Copyright:
      • not "risk assessment"but moratorium exmption right now
      • Copyright consultation will need to happen for any of the three "yes" type answers.
      • How does Copyright Services work get prioritized if not by this rubric process?
  • Next Year - did not get to
  • New Subgroup - did not get to

...

  • Dan to reach out to set up new sub-group
  • Dan to crreate virtual discussion regarding next steps and DP&A makeup for year 3.

November 23, 2021

Attendance: Morag Boyd, Miriam Centeno, Nena Couch, Dan Noonan, Terry Reese

Guests: none

Regrets: Sue Beck, Courtney  Hunt, Johanna Meetz, Beth Snapp & Maureen Walsh

Agenda:

  • Meeting decimated by holiday vacations
  • Project Updates:
    • Initial Recommendations Report
    • Workflow analysis status
      • THOSC - Patron Digitization
      • Digital Preservation -Still drafting
    • Rubric Revisions - coming in December
    • Photograph Scanning Sub-group
  • December Meeting - Will try to reschedu.e to included Prioritization sub-group, if not will cancel and pick up in January
  • Strategic Directions for 2022 DID NOT GET TO THIS PART OF THE AGENDA
    • DP&A membership
      • What is the work and who should be there?
      • Should this be dictated by the Initial Recommendations Report

...

  • Dan reschedule December Meeting
  • Dan to reach out to set up new sub-group

October 26, 2021

Attendance: Morag Boyd, Miriam Centeno, Nena Couch, Courtney Hunt, Johanna Meetz, Dan Noonan, Terry Reese, Beth Snapp and Maureen Walsh

...

  • Dan to reach out to set up new sub-group

October 7, 2021

Attendance: Morag Boyd, Miriam Centeno, Courtney Hunt, Johanna Meetz, Dan Noonan, Terry Reese, Beth Snapp and Maureen Walsh

Regrets: Nena Couch

Guests: Sue Beck

Agenda:

  • Rescheduled from September 28
  • Action Items Review:
    • Digital Preservation Ethos (Dan)
      • Complete
      • Messaging to come from Jennifer & Karla soon
    • Final draft Conclusions and final revisions of Preliminary Recommendations (Dan)
      • Final draft shared on 2021.10.06
      • Comments to Dan no later than 2021.10.13
    • Photograph Scanning Sub-group Proposal (Dan & Miriam)
      • Potential issues for this group to address:
        • Do we need a decision tree?
        • What appropriate standards?
        • Collection usage implications
        • Downstream impact
        • © implications
        • Why do we need it?
          • Reproduction quality?
          • Information only?
        • Condition of material?
        • Potential for reuse?
      • First steps:
        • Amy McCrory will draft a contextualized decision tree/matrix in consultation with Miriam for discussion at DP&A 2021.10.26 meeting
  • "Born Digital" Preservation Repository
  • Digital Content Policy/Governance Sub-group update
  • Workgroup makeup
  • Potential new sub-groups
    • Photograph Scanning (see above)
    • VRR Documentation
      • may be beneficial for standardized dicscussion around how we share outside of our repos
      • potential members:
        • Spec Collections
        • Scholarly Sharing/Copyright
        • Digital Initiatives
        • Metadata Initiatives
        • Archival Description and Access
        • Preservation & Digitization
    • Digital Projects Inventory
      • Dan and Anna K are working on files and projects inventory
      • Miriam is working on projects and capacity inventory
      • Do we need a workgroup?

Other business:

  • n/a

Action Items:

  • n/a

August 24, 2021

Attendance: Morag Boyd, Miriam Centeno, Nena Couch, Courtney Hunt, Johanna Meetz, Dan Noonan, Terry Reese, Beth Snapp and Maureen Walsh

Guests: Sue Beck

Agenda:

  • MS Teams/OneDrive Migration
  • September Meeting - needs to be rescheduled
  • Action Item Review:
    •  Dan to forward documentation to Jennifer and Karla
    • Dan to review and propose rework of "Selection and Acquisition" section of Ethos to Share w/DP&A and sponsors
  • Draft preliminary recommendations discussion (Dan & Sue)
  • Kaizen event proposal (Sue)

...

  • Dan to put finishing touches on Digital Preservation Ethos
  • Dan to draft Conclusions and final revisions of Preliminary Recommendations
  • Holdover:
    • Dan to reach out to Miriam about Photograph Scanning Sub-group Proposal

July 27, 2021

Attendance: Morag Boyd, Miriam Centeno, Nena Couch, Courtney Hunt, Johanna Meetz, Dan Noonan, Beth Snapp and Maureen Walsh

Guests: Sue Beck, Karla Strieb, Jennifer Vinopal

Regrets: Terry Reese

Agenda:

  • Status - Dan & Sue
  • Draft preliminary recommendations discussion
  • Digital Preservation Ethos Framework - DRAFT
    • Concern expressed regarding Selection & Acquisition Section

...

  • Holdover:
    • Dan to reach out to Miriam about Photograph Scanning Sub-group Proposal
  • Dan to forward documentation to Jennifer and Karla
  • Dan to review and propose rework of "Selection and Acquisition" section of Ethos to Share w/DP&A and sponsors

June 22, 2021

Attendance: Morag Boyd, Nena Couch, Courtney Hunt, Johanna Meetz, Dan Noonan, Beth Snapp and Maureen Walsh

...

  • Dan to reach out to Miriam about sub-group
  • Dan will revise DRAFT Recommendations to share with the rest of the group.

June 2, 2021

Attendance: Morag Boyd, Miriam Centeno, Nena Couch, Courtney Hunt, Dan Noonan, Beth Snapp and Maureen Walsh

Guests: Sue Beck

Regrets: Johanna Meetz & Terry Reese

Agenda:

  • Meeting rescheduled from May 24, 2021
  • Update on Workflow visualization - Dan & Sue
    • Status
    • Draft Recommendations
    • Presentations:
      • Best Practices Exchange May 18, 2021 - Presented
      • Poster proposals submitted: iPres 2021
      • Session proposals submitted: EDUCAUSE, DigiPres & DLF Forum
  • Update University Libraries Digital Content Policy & Governance - Dan
  • DP Ethos Framework - Postponed to the upcoming June or July Meeting

...

  • Dan to re-draft recommendations in the document created by Morag and share with the DP&A for common editing.

April 29, 2021

Attendance: Morag Boyd, Miriam Centeno, Nena Couch, Courtney Hunt, Johanna Meetz, Dan Noonan, Beth Snapp and Maureen Walsh

Guests: Sue Beck

Regrets: Terry Reese

Agenda:

  • Update on Workflow visualization - Dan & Sue
    • ALX

      • Is there a way to make a digitization request from, say, Special Collections (just an example) such as a form? What is that workflow currently?

      • If images are made for affordable access, should they be kept for future use and how would they be secured if under copyright?

      • Need to develop rubric around lifecycle management
      • Creating OER is different from course reserves management
      • Some of this is being addressed in the Digital Scholarship Additional Support group
      • Information for submitting a Digitization Project Proposal - Information for submitting a Digitization Project Proposal
    •  Presentations:
      • Best Practices Exchange May 18, 2021 - Accepted
      • Poster proposals submitted: iPres 2021
      • Potential proposals to be submitted:
        • Due May 10 - EDUCAUSE
        • Due May 17 - DigiPres & DLF Forum
  • Update University Libraries Digital Content Policy & Governance - Dan
    • Definition of a "Project"
      • When does a project start?
      • Initial review/discovery phase/pre-project feasibility
    • Prioritization Factors
      • Factors can be used in both pre-project and project phase
      • Governance group would want to decide on priorities of "projects" not "pre-projects"

...

  • Dan & Sue draft a first set of recommendations

March 23, 2021

Attendance: Morag Boyd, Miriam Centeno, Nena Couch, Courtney Hunt, Johanna Meetz, Dan Noonan, Beth Snapp and Maureen Walsh

Guests: Sue Beck, Karla Strieb and Jennifer Vinopal

Regrets: Terry Reese

Agenda:

...

Action Items: Invite KS & JV to May meeting - Dan

February 23, 2021

Attendance: Morag Boyd, Miriam Centeno, Nena Couch, Courtney Hunt, Johanna Meetz, Dan Noonan, Beth Snapp and Maureen Walsh

Guests: Sue Beck

Regrets: Terry Reese

Agenda:

  • Action Items updates:

    • Digitization prioritization documentation - Miriam
  • Update on Digital Preservation Ethos Framework - Dan
    • Need to double check tone/style for consistency
  • Update University Libraries Digital Content Policy & Governance - Dan
    • a key concern will be balancing needs vs. resources
  • Update on Workflow visualization - Dan & Sue
    • Concern expressed about how much details required of brainwriting
      • More than SIPOC less than a procedural manual
  • March meeting visitors - Dan

Other business: n/a

Action Items: n/a

January 26, 2021

Attendance: Morag Boyd, Miriam Centeno, Nena Couch, Courtney Hunt, Johanna Meetz, Dan Noonan, Terry Reese, Beth Snapp and Maureen Walsh

Guests: Sue Beck

Agenda:

  • Review of Digital Preservation Ethos Framework
    • Generally well received
    • Need to specify When and by whom annual review will be conducted
    • Need to address Ohio States' and University Libraries' commitment to accessibility
    • Tweak "Challenges" section; seems less about actual challenges and more about per-requisites
    • Make changes and share w/DP&A and Jennifer V.

  • Digital Content Policy/Governance Update go.osu.edu/dpa-digital-content-policy

  • Workflow Analysis Update
    • Showed new status tracking pages
    • Process getting back on track

...

  • Miriam to continue to seek out digitization prioritization documentation

December 22, 2020

Agenda CANCELLED

November 24, 2020

Attendance: Miriam Centeno, Nena Couch, Courtney Hunt, Johanna Meetz, Dan Noonan, Terry Reese, Beth Snapp and Maureen Walsh

Guests: None

Agenda

  • Digital Content Policy/Governance Update

  • Workflow Analysis Update

...

Action Items: See Review above for additional Action Items

October 27, 2020

Attendance: Morag Boyd, Miriam Centeno, Nena Couch, Courtney Hunt, Dan Noonan, Beth Snapp and Maureen Walsh

...

  • BTAA follow-up regarding checklists for digitization prioritization
    • Miriam to check with Preservation Group
    • Dan to check with Digital Preservation Group's documentation
  • Create and launch digital content policy sub-group - Dan

September 22, 2020

Attendance: Miriam Centeno, Nena Couch, Courtney Hunt, Johanna Meetz, Dan Noonan, Beth Snapp and Maureen Walsh

Guests: Sue Beck

Regrets: Terry Reese

Agenda

Action Items Review

...

  • BTAA follow-up regarding checklists for digitization prioritization
    • Miriam - Preservation Group
    • Dan - Digital Preservation Group
  • Create Selection Criteria Subgroup

August 25, 2020

Attendance: Miriam Centeno, Nena Couch, Courtney Hunt, Johanna Meetz, Dan Noonan, Beth Snapp and Maureen Walsh

Guests: Sue Beck

Regrets: Terry Reese

Agenda

Action Items Review

...

  • Dan: Do we need SIPOC for Access Services re: Google Books?

July 28, 2020

Attendance: Miriam Centeno, Nena Couch, Courtney Hunt, Johanna Meetz, Dan Noonan, Terry Reese, Beth Snapp and Maureen Walsh

Guests: Sue Beck, Sarah Collier, Amy McCrory

Agenda

Action Items Review

...

  • Dan: Do we need SIPOC for Access Services re: Google Books?
  • Dan/Sue: Recap JamBoard discussion

June 23, 2020

Attendance: Miriam Centeno, Nena Couch, Courtney Hunt, Johanna Meetz, Dan Noonan, Terry Reese, Beth Snapp and Maureen Walsh

Guests: Sue Beck, Karla Streib & Jenifer Vinopal

Agenda

Welcome of guests & new member

...

  • Do we need SIPOC for Access Services re: Google Books

May 26, 2020

Attendance: Miriam Centeno, Nena Couch, Johanna Meetz, Dan Noonan, Terry Reese, Beth Snapp and Maureen Walsh

...

  • Dan redo Meeting invite
  • Dan update unit/dept names
  • Dan update RACI template

April 28, 2020

Attendance: Morag Boyd, Miriam Centeno, Nena Couch, Johanna Meetz, Dan Noonan, Beth Snapp, Maureen Walsh

Guests: Sue Beck

Regrets: Terry Reese

Agenda

Action Items Review:

...

  • RACI Template – Dan
  • “Parking Lot” - Dan on Wiki
  • Wiki – Dan
  • Clean up dept/unit titles – Dan

March 24, 2020

Attendance: Morag Boyd, Miriam Centeno, Nena Couch, Johanna Meetz, Dan Noonan, Terry Reese, Beth Snapp, Maureen Walsh

...

  • SIPOC Template: Dan
  • SIPOC Pilot w/DP&A: Dan & Sue
  • SIPOC video: Sue

February 25, 2020

Attendance: Leigh Bonds, Morag Boyd, Miriam Centeno, Nena Couch, Johanna Meetz, Dan Noonan, Terry Reese, Beth Snapp, Maureen Walsh

...