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Link to this page: go.osu.edu/dpaDPA-workflowWorkflow-analysisAnalysis

Introduction

The DP&A's initial project is to identify our existing workflows that affect born digital acquisitions and processing, digitization, providing access to digital materials and the preservation thereof. Answering the question, “What are the intersections, gaps, redundancies and areas for improvement?”

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Once you complete a SIPOC, it can be reviewed with project sponsor(s), champion(s) and other involved stakeholders for verification.

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Link to this section: go.osu.edu/dpaDPA-brainwritingBrainwriting

The RACI is an important bridge to the brainwriting process. It helps us identify who needs to be in the proverbial room for the brainwriting exercise.

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Google Jamboard

(downloadable PDF version)

Jamboard is an easy and simple tool that provides us with the ability to utilize “sticky notes” and free style drawings to create details, to build up the activities that occur within each process step of our SIPOCs. The goal is to conduct an activity that combines Brainwriting and Affinity Mapping/Diagramming. In a nutshell:

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• Go to jamboard.google.com
• Click the + in the orange circle located in the lower right corner of the screen
• Select the background if you like (I like the dotted style so I can keep things neat and nicely aligned)
• You have the following options in the vertical menu:

Image RemovedImage Added

• Start by naming the Jamboard to coincide with appropriate SIPOC.
• Next,  SIPOC process steps can be added as top categories. All participants can now  add their sticky notes, identifying microprocess steps along with connecting lines and/or other supporting details.
• Depending upon the nature of the SIPOC, the number of microprocesses identified could begin to overcrowd a frame; in this situation, a frame could be used for each process step, as opposed to trying to fit all steps on a single frame.
• When we complete a Jamboard, it can be exported to a PDF (export example of diagram below).

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Link to this section: go.osu.edu/dpaDPA-workflowWorkflow-analysisAnalysis-statusStatus

Link to detailed Project Status page: go.osu.edu/dpaDPA-workflowWorkflow-analysisAnalysis-statusStatus-detailDetail

Content & Access:














Access ServicesGoogle Books

Status
colour Green title Complete

Access Services: ILS

Chapter and article requests

Access Services: ILS

Digitizing OSU Ohio State theses/dissertations

Access Services: ILS

Digitizing whole out-of-copyright works in lieu of a physical loan

Acquisition & Discovery: AcquisitionsFirm Ordering WorkflowAcquisition & Discovery: Archival Description & AccessManaging Born Digital Archival MaterialsAcquisition & Discovery: Bibliographic InitiativesClassic Acquisition & Discovery: Bibliographic Initiatives

Status
colour Green title

In Progress

Complete

Acquisition & Discovery: ERMTNew OrderAcquisition & Discovery: Metadata InitiativesMetadata WorkflowCollection StrategyRedPreservation & DigitizationClassic Digitization ProjectTo DoCollection Strategy
GreenComplete StatuscolourBluetitleIn ProgressPreservation & DigitizationDigitization WorkClassic Digitization ProjectBlueIn ProgressPreservation & DigitizationProject ProposalDigitization WorkPreservation & DigitizationProject ProposalPreservation & DigitizationLanguage Based DigitizationIn ProgressScholarly Sharing: Copyright ServicesCopyrightScholarly Sharing: Scholarly Sharing: Publishing and Repository ServicesPublishing and Repository ServicesCross-functionalAccessibilityRedTo DoIT
Application Development & SupportCross-functionalAccessibilityAccessibilityDigital Initiatives & InfrastructureTo DoDigital PreservationstatusMaps/Geology Library StatusTo DoResearch & Education
To DoMusic LibraryDigitization: Paper-based MaterialsIT

Application Development & Operations
Music LibraryDigitization: Audio-Visual MaterialsstatusDigital Initiatives & Infrastructure
Music LibraryDigital PreservationBorn Digital MaterialsAccessionsArchives: Byrd Polar Archives, Ohio Congressional Archives & University ArchivesArchives DigitizationSpecial Collections & Area Studies:
Research & Education


Maps/Geology LibraryMapsArchives: Byrd Polar Archives, Ohio Congressional Archives & University ArchivesDigital AccessMusic LibraryDigitization: Paper-based MaterialsArchives: Byrd Polar Archives, Ohio Congressional Archives & University ArchivesBorn Digital AccessionsMusic LibraryDigitization: Audio-Visual MaterialsArea StudiesMusic LibraryBorn Digital MaterialsBilly Ireland Cartoon Library & MuseumProject Digitization (excluding AV)RedTo DoBilly Ireland Cartoon Library & MuseumProject Digitization - AVBilly Ireland Cartoon Library & MuseumPatron Digitization (excluding AV)Special Collections & Area Studies:











Archives: Byrd Polar Archives, Ohio Congressional Archives & University ArchivesArchives DigitizationArchives: Byrd Polar Archives, Ohio Congressional Archives & University ArchivesDigital AccessBilly Ireland Cartoon Library & MuseumPatron Digitization - AV StatussubtletruecolourRed StatussubtletrueSuspendedArchives: Byrd Polar Archives, Ohio Congressional Archives & University ArchivesBorn Digital AccessionsRedSuspendedsubtletrueRedSuspendedsubtletrueRedBilly Ireland Cartoon Library & MuseumBorn Digital AccessionsSuspendedArea Studies
GreenCompleteExhibitsDigital ExhibitsstatusGreenCompleteGreenCompletecolour StatusBluetitleIn ProgressThompson Special CollectionsProject Digitization StatusTo DoExhibitsPotential: Digital materials in traditional exhibitsBilly Ireland Cartoon Library & MuseumProject Digitization (excluding AV)Billy Ireland Cartoon Library & MuseumProject Digitization - AVstatusTo DoThompson Special CollectionsPatron on DemandTo DoThompson Special CollectionsBorn DigitalstatusTo Do