Note: Additional fields will be added in Fall 2019.
* Indicates required metadata fields.
Label | Metadata Term | Field Description | Recommended Controlled Vocabularies | Usage Notes | Data Type | Repeatable ? | Visible to Public | Browse by Facet |
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Unit* | ? | Name of the library unit that administers to the digital and/or physical object that is being described. |
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| text | Not repeatable | Visible |
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Resource Type* (Note: Listed as "Type" in submission form.) | dcterms:type | The primary nature of the work as a digital object. |
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| text | Repeatable (Note: It is discouraged to enter multiple types. Ideally, related works of different types should have separate records.) | Visible |  |
| Title* | dc:title | A name to aid in identifying a work. | n/a | Depending on the work, it may indicated on the work. In other cases, the title may be supplied by the metadata creator. | text | Not repeatable (Additional titles should go in Alternative Title.) | Visible | |
Alternative Title | An alternative name for the resource. | n/a | It may be a translated title or series title. | text | Repeatable | Visible |
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| Creator | dc:creator | The person or group primarily responsible for the creation of the work. | If a personal name is not in a CV, enter the name in inverted order with life/death dates if known, e.g. "Smith, John, 1900-1990". | text | Repeatable | Visible | | |
Contributor | dc:contributor | A person or group responsible for making secondary contributions to the work. | If a personal name is not in a CV, enter the name in inverted order with life/death dates if known, e.g. "Smith, John, 1900-1990". | text | Repeatable | Visible |
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Genre | (Note: corresponds to VRA 4.) | A term or terms that designate a category characterizing a particular style, form, or content, such as artistic, musical, literary composition, etc. | Genre often refers to what the item is regardless of whether it is in a physical or digital format. | text | Repeatable | Visible |
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Language | The language(s) of the work's content. | ISO 639-2 language code | If there is no text, do not enter a language term. | text | Repeatable | Visible | | |
| Publisher | The person or group making the work available in a formal publication process. | Contrary to prior practice, do not enter OSUL or any of its units in this field. | text | Repeatable | Visible | | ||
Date Created | The date on which the work was created. | date | Repeatable | Visible |
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| Date Issued | dcterms:issued | The date(s) on which the work was issued, e.g. published. | W3C Date Time Format (DTF) | Enter date as YYYY, YYYY-MM, or YYYY-MM-DD. | date | Repeatable | Visible | |
| Date Copyrighted | dcterms:dateCopyrighted | The date(s) on which the work was copyrighted. | W3C Date Time Format (DTF) | Enter date as YYYY. | date | Repeatable | Visible | |
Summary | An explanation of the work’s content. | n/a | For example, this could be a summary of the textual content of the work or a description of the picture's imagery. | text | Repeatable | Visible |
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Description | Describe or note other aspects of the work that are not appropriate to the Summary or other fields. | n/a | Use for any metadata that does not conform to an existing metadata field which can be displayed to the public. | text | Repeatable | Visible |
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| Version | bibframe:version | Use for denoting different versions of a work | local CV to be developed | BIBFRAME usage indicates "Term or terms that identify works such as arranged for music, vulgate for religious work, etc." | text | Repeatable | Visible | |
Staff Notes | local field | Enter internal notes that should only be accessible to logged in users. | n/a | Do not put any confidential information related to the work. | text | Repeatable | Hidden |
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Format | The file format of the work.
| This field has traditionally been used by OSUL for the format of the physical objects and/or digital objects. However, the format of physical objects will be moved to Medium. | text | Repeatable | Visible |
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| Medium | dcterms:medium | The material or physical carrier of the resource. | This field is about the physicality of analog objects. | text | Repeatable | Visible | ||
| Extent | dcterms:extent | The size or duration of the resource. | n/a | Follow Resource Description & Access (RDA) standards. | text | Repeatable | Visible | |
Measurements DEPRECATED - Use Extent instead. | vra:measurements | Dimensions of physical work, e.g. dimensions, volume, weight, scale, running time. | n/a |
| text | Repeatable | Visible |
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Materials | The substance of which a work and/or image is composed of. | Getty Art & Architecture Thesaurus (AAT) | This metadata field is under review and may be replaced. | text | Repeatable | Visible |
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Repository | (Note: may change to another property.) | The name of the repository where the original resource is located (e.g. “Ohio State University. Billy Ireland Cartoon Library & Museum”). | LCNAF: Library of Congress Name Authority File | For reformatted works, only indicate repository if the item is physically held by OSUL. | text | Repeatable | Visible |
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Collection | vra:collection | Name of the collection that the work is a part of. | n/a | text | Not repeatable | Visible |
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| Sub Collection | vra:subcollection (Note: not in VRA ontology.) | Name of the sub-collection that the work is a part of. | n/a | text | Repeatable | Visible |
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Source | Indicate source of the work as a digital object(s). | n/a | For example, “Born digital” or “Digitized from [Item #], [Box #], [Collection Name], [Unit], The Ohio State University Libraries”. | text | Not repeatable | Visible |
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Provenance | A statement of any changes in ownership and custody of the resource since its creation that are significant for its authenticity, integrity, and interpretation. | n/a | May indicate donor in his field. | text | Repeatable | Visible |
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| Related Finding Aid | bibframe:findingAid | If applicable, enter the URL for the OSUL finding aid that the work is associated with. | URL | Enter the URL of the finding aid in the Special Collections Registry. | URL | Not repeatable | Visible | |
Related URL | rdfs:seeAlso | A link to a website related to the work. | URL |
| URL | Repeatable | Visible |
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Identifier | dcterms:identifier | The unique identifier(s) associated with the work. In the case of reformatted items, it could be associated with the work in a physical or digital format. | n/a | If the work has an associated call number, enter that in Call Number field. | text | Repeatable | Visible |
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| Call Number | bibframe:shelfMark | If applicable, enter the call number(s) for physical version of the work here. | n/a | text | Repeatable | Visible | ||
Collection Identifier | (Note: not in VRA ontology.) | If applicable, enter the identifier for the collection the work is a part of. | n/a | If there is a related finding aid, enter the Collection Identifier exactly as it is listed in the finding aid. | text | Not repeatable | Visible |
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| Archival Context | local field | If applicable, enter the Finding Aid Container ID that links the work to its series, box, or other section in its related finding aid. | The Metadata Initiatives Department can assist with populating this field. | text | Not repeatable | Visible | ||
Published In | Enter full bibliographic citation(s) for previously published version(s) of the work. | Use for works that were formally published. | Visible |
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Subject | Terms which describe what the work is about. |
| text | Repeatable | Visible |
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Keyword | dc:relation | Words or phrases to describe what the work is about. This field is for terms that do not conform to a controlled vocabulary. | n/a | If an appropriate term can be found in LCSH or LCNAF, enter the authorized term in Subject instead. | text | Repeatable | Visible |
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Place (Topic) | dcterms:spatial | A place name, e.g. city, state, country, that the work is about. | Do not use for place of publication. When appropriate, other CV can be used. | text | Repeatable | Visible |
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Time Period (Topic) | dcterms:temporal | A time span that the work is about or depicts. | n/a | Indicate the time period in terms of decades, e.g. “1890s (1890-1899)”, and centuries, e.g. “19th Century”. | text | Repeatable | Visible |
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| Rights Statement | edm:rights | Standardized rights statement related to the work. | Rights Statements.org | Consult OSUL’s Copyright Services Department for the appropriate value. | URI | Not repeatable | Visible | |
Rights Note | (Note: Current field is dcterms:rights.) | OSUL's disclaimer regarding the use of the work. | n/a | Consult OSUL’s Copyright Services Department for the appropriate value. | text | Not repeatable | Visible |
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| Rights Holder | dcterms:rightsHolder | Name of the individual(s) and/or organization(s) that retain rights to the work. | n/a | If rights holder is indicated on the work, e.g. copyright statement, transcribe it here. | text | Repeatable | Visible | |
| License | dcterms:license | If appropriate, select a Creative Commons license to be applied to the work. | Creative Commons licenses | Consult OSUL’s Copyright Services Department for appropriate term. | URI | Not repeatable | Visible | |
| Access Rights | dcterms:accessRights | Free-text field for access information, e.g. restricted items. | n/a | Use to note cases were access to objects requires mediation, e.g. on site access only. | text | Repeatable | Visible | |
Preservation Level | (Note: PREMIS 2. Not in PREMIS ontology.) | A value indicating the set of preservation functions expected to be applied to the object, e.g. “Full.” |
| text | Not repeatable | Hidden |
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Preservation Level Rationale | premis:hasPreservationLevelRationale (Note: PREMIS 2. Not in PREMIS ontology.) | The reason a particular Preservation Level value was applied to the object. |
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| text | Not repeatable | Hidden |
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Preservation Level Rationale Date Assigned | premis:hasPreservationLevelDateAssigned (Note: PREMIS 2. Not in PREMIS ontology.) | Date the preservation level was assigned. | W3C Date Time Format (DTF) |
| date | Not repeatable | Hidden |
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| Syndicate | https://www.wikidata.org/wiki/Q63968517 | Agency that grants media publishers, particularly newspapers, the right to publish a creator's work. | local CV | Only for use by BICLM | text | Repeatable | Visible |