Master Objects Migration Project Plan Home

The Ohio State University Libraries' archivists and curators in collaboration with project partners need to analyze the collections which they are responsible for in order to identify Master Objects that will be migrated to the Master Objects Repository. This analysis includes:

the current an ongoing effort to de-duplify the collections
identification of Master Objects based on the definitions developed in the Master Objects Repository Task Force Report
identification of file dependencies (i.e.is there a secondary file that is required to render a particular master object)
identification and articulation of the amount of existing metadata and to what extent if fulfills the minimum metadata requirements

This analysis is crucial to determining the amount of time this project will ultimately take, as well as establishing migration priorities.

Analysis Tool: We will be utilizing an Access database with a dashboard that will walk the responsible party through an analysis of each collection. A database will be created for each Department and will be accessible via BuckeyeBox.

Considerations

Collection Name
Unit Responsible for Collection
Archivist/Curator Responsible for Collection
Is the collection contained solely within its directory its directory within the DarkArchives? If not are their additional files in:
- KB directories
- DI directories
- J-Drive directories
- External media
Do the objects meet the definition of a "Master Object"?
- If yes, what type of Master are they?
- If no, what type of derived objects are they and what is their purpose?
- Should this collection/these objects be kept?
Are the formats preservation quality?
Does metadata exist for:
- the collection
- the individual objects
Can metadata be extracted from the objects?
What "rights" do we have for the collection?

Analysis as of February 22, 2016

Group	Total		%		Dispose		Migrate		Needs Processing		Further Assessment
Group	Folders	Files	Total	w/o KB	Folders	Files	Folders	Files	Folders	Files	Folders	Files
KB¹	1,369	788,835	41.32%	n/a	TBD	TBD	TBD	TBD	TBD	TBD	TBD	TBD
ARV	449	860,497	45.07%	76.81%	14	236,936	304	561,287	0	0	131	62,274
BPA	7	17,473	0.92%	1.56%	1	11	6	17,462	0	0	0	0
CGA²	TBD	TBD	TBD	TDB	TBD	TBD	TBD	TBD	TBD	TBD	TBD	TBD
DI	76	89,869	4.71%	8.02%	27	1,118	40	47,529	0	0	6	41,222
HIL	7	4,105	0.22%	0.37%	7	4,105	0	0	0	0	0	0
MUS	63	681	0.04%	0.06%	3	6	0	0	60	675	0	0
RAR	522	82,575	4.33%	7.37%	15	1,170	295	34,678	181	37,665	31	9,062
TRI	299	65,033	3.41%	5.81%	32	1,517	233	60,869	8	1,750	26	897
Total	2,792	1,909,068	100.00%	100.00%	n/a	n/a	n/a	n/a	n/a	n/a	n/a	n/a
Total w/o KB	1,423	1,120,233			99	244,863	878	721,825	249	40,090	194	113,455
		%			13%		38%		2%		6%
		% w/o KB			22%		64%		4%		10%
1 = KB not part of initial review
2 = CGA folders have changed since the initial data was captured; will need to revisit a file count – most of these items are probably already in the MOR

Collection Metadata Analysis as of March 21, 2016

Master Objects Migration Metadata Analysis per Folder in DarkArchive
Metadata
Collection	Individual	Migrate	Needs Processing	Further Assessment	Dispose	Total
Yes	Yes	437	81	25	0	543
Yes	Partial	58	34	11	1	104
Yes	No or Is Null	291	131	2	0	424
Subtotal		786	246	38	1	1,071
Partial	Yes	2	0	0	1	3
Partial	Partial	27	0	1	0	28
Partial	No or Is Null	6	0	0	0	6
Subtotal		35	0	1	1	37
No	Yes	43	0	2	0	45
No	Partial	1	0	0	0	1
No	No or Is Null	7	2	3	1	13
Subtotal		51	2	5	1	59
Is Null	Yes	1	0	0	0	1
Is Null	Partial	0	0	0	0	0
Is Null	No or Is Null	5	1	153	96	255
Subtotal		6	1	153	96	256
Total		878	249	197	99	1,423

Master Objects Migration Project Plan Home

MOM Collection Analysis Tool

Considerations

Analysis as of February 22, 2016

Collection Metadata Analysis as of March 21, 2016