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MOM Collection Analysis Tool

MOM Collection Analysis Tool

Dec 06, 2017

Master Objects Migration Project Plan Home

 

The Ohio State University Libraries' archivists and curators in collaboration with project partners need to analyze the collections which they are responsible for in order to identify Master Objects that will be migrated to the Master Objects Repository.  This analysis includes:

  • the current an ongoing effort to de-duplify the collections

  • identification of Master Objects based on the definitions developed in the Master Objects Repository Task Force Report

  • identification of file dependencies (i.e.is there a secondary file that is required to render a particular master object)

  • identification and articulation of the amount of existing metadata and to what extent if fulfills the minimum metadata requirements

This analysis is crucial to determining the amount of time this project will ultimately take, as well as establishing migration priorities.

Analysis Tool: We will be utilizing an Access database with a dashboard that will walk the responsible party through an analysis of each collection. A database will be created for each Department and will be accessible via BuckeyeBox.

Considerations

  • Collection Name

  • Unit Responsible for Collection

  • Archivist/Curator Responsible for Collection

  • Is the collection contained solely within its directory its directory within the DarkArchives? If not are their additional files in:

    • KB directories

    • DI directories

    • J-Drive directories

    • External media

  • Do the objects meet the definition of a "Master Object"?

    • If yes, what type of Master are they?

    • If no, what type of derived objects are they and what is their purpose?

    • Should this collection/these objects be kept?

  • Are the formats preservation quality?

  • Does metadata exist for:

    • the collection

    • the individual objects

  • Can metadata be extracted from the objects?

  • What "rights" do we have for the collection?

Analysis as of February 22, 2016

Group

Total

%

Dispose

Migrate

Needs Processing

Further Assessment

Folders

Files

Total 

w/o KB

Folders

Files

Folders

Files

Folders

Files

Folders

Files

KB1

1,369

788,835

41.32%

n/a

TBD

TBD

TBD

TBD

TBD

TBD

TBD

TBD

ARV

449

860,497

45.07%

76.81%

14

236,936

304

561,287

0

0

131

62,274

BPA

7

17,473

0.92%

1.56%

1

11

6

17,462

0

0

0

0

CGA2

TBD

TBD

TBD

TDB

TBD

TBD

TBD

TBD

TBD

TBD

TBD

TBD

DI

76

89,869

4.71%

8.02%

27

1,118

40

47,529

0

0

6

41,222

HIL

7

4,105

0.22%

0.37%

7

4,105

0

0

0

0

0

0

MUS

63

681

0.04%

0.06%

3

6

0

0

60

675

0

0

RAR

522

82,575

4.33%

7.37%

15

1,170

295

34,678

181

37,665

31

9,062

TRI

299

65,033

3.41%

5.81%

32

1,517

233

60,869

8

1,750

26

897

Total

2,792

1,909,068

100.00%

100.00%

n/a

n/a

n/a

n/a

n/a

n/a

n/a

n/a

Total w/o KB

1,423

1,120,233

 

 

99

244,863

878

721,825

249

40,090

194

113,455

 

 

%

 

 

13%

38%

2%

6%

 

 

% w/o KB

 

 

22%

64%

4%

10%

1 = KB not part of initial review

 

 

 

 

 

 

 

 

 

 

2 = CGA folders have changed since the initial data was captured; will need to revisit a file count – most of these items are probably already in the MOR

Collection Metadata Analysis as of March 21, 2016

Master Objects Migration Metadata Analysis per Folder in DarkArchive

Metadata

 

Collection

Individual

Migrate

Needs Processing

Further Assessment

Dispose

Total

Yes

Yes

437

81

25

0

543

Yes

Partial

58

34

11

1

104

Yes

No or Is Null

291

131

2

0

424

Subtotal

786

246

38

1

1,071

Partial

Yes

2

0

0

1

3

Partial

Partial

27

0

1

0

28

Partial

No or Is Null

6

0

0

0

6

Subtotal

35

0

1

1

37

No

Yes

43

0

2

0

45

No

Partial

1

0

0

0

1

No

No or Is Null

7

2

3

1

13

Subtotal

51

2

5

1

59

Is Null

Yes

1

0

0

0

1