Metadata Requirements

While robust metadata created correctly and consistency aids discovery, it is understood that minimal metadata may be appropriate for ingesting files into Digital Collections (DC) for digital preservation. After ingest, DC records can be augmented to improve access with search and browse. Iterative metadata workflows are essential to completing our work in a timely and efficient fashion. These requirements can also be found in the DC Metadata Application Profile (DC Metadata Application Profile (MAP) ).

Note: For publicly accessible DC records, populate the Summary field (decterms:abstract) to support the University’s Digital Accessibility Policy.

The Minimum Metadata Template is the same as the regular ingest template. However, only the required and required if available fields are visible; the recommended and optional fields are hidden.

Fields for digital preservation

Required:

• Resource Type/Type (dcterms:type)

• Title (dc:title)

• Rights Statement (edm:rights)

• Rights Note (dc:rights)

Required, if available:

• Creator (dc: creator)

• Language (dc: language)

• Whichever date field is appropriate for the work(s)*

  • Date Created (dcterms:created)

  • Date Issued (dcterms:issued)

  • Date Copyrighted (dcterms:dateCopyrighted)

  • *If the qualified versions of date are not appropriate, the unqualified Date (dc:date) may be used as an alternative option.

• Format (dc:format)

• Repository (foaf:basedNear)

• Collection (vra:collection)

• Identifier (dcterms:identifier)

• Call Number (bibframe:shelfMark)

• Collection Identifier (vra:collectionIdentifier)

• License (dcterms:license)

• Access Rights (dcterms:accessRights)

• Preservation Level (premis:preservationLevel)

• Preservation Level Rationale (premis:hasPreservationLevelRationale)

• Preservation Level Date Assigned (premis:hasPreservationLevelDateAssigned)

Additional fields to improve access; not necessary for ingest for digital preservation

Recommended:

• Genre (vra:worktype or mods:genre)

• Publisher (dc:publisher)

• Summary (dcterms:abstract)

• Medium (dcterms:medium)

• Subject (dc:subject)

Optional:

• Alternative Title (dcterms:alternative)

• Contributor (dc:contributor)

• Description (dc:description)

• Version (bibframe:version) – used primarily by BICLM

• Staff Notes (local field)

• Extent (dcterms:extent)

• Sub Collection (vra:subcollection)

• Source (dc:source)

• Provenance (dcterms:provenance)

• Related Finding Aid (bibframe:findingAid)

• Related URL (rdf:seeAlso)

• Archival Context (local field)

• Published In (dcterms:bibliographicCitation)

• Keyword (dc:relation)

• Place (Topic) (dcterms:spatial)

• Time Period (Topic) (dcterms:temporal)

• Rights Holder (dcterms:rightsholder)

• Syndicate (local field) – used only by BICLM